Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ)Vacancy Announcement Position: Administrative Assistant/ Cashier- Application deadline: August 1, 2019- Required Candidates: One- Place of Work: Addis AbabaJob Responsibilities:• Ensuring financial/accounting activities are carried out in accordance with GIZ’s accounting rules and regulations• Effective coordination with colleagues at the GIZ country office as well as regional offices in matters related to financial transaction processing• Executing cash payments and deposits at the bank• Ensuring that the provided accounting services within the project are done correctly and supporting the project to meet reporting deadlines• Provide a high level of internal and external customer service including taking ownership of customer queries and complaints and following issues through to completionTasks:Administrative Assistant• Assist the regional program manager in office management tasks like filing, logistics of travel, booking of hotels for rooms or conference halls, preparation of field missions and workshops, keeping the filing according to GIZ procedures, keeping limited amount of cash etc.• Coordinate booking of flights, logistics of travel, booking of hotels and processing visa requests with the administration team.• Coordinate and monitor schedules and ensure agreed blocks of time are kept clear for planned events relating to the regional office.• Coordinate and organize rooms for meetings.• Assist in creating and maintaining a filing system for the office according to GIZ rules and regulations, treats information confidentially, specifically in the areas of personnel and finance• Welcome visitors in a friendly manner and serve them with beverages.• Interpret and translate as required.• Prepare monthly Fuel consumption Cashier • Handle petty cash accounts• Make all cash and check payments of the projects• Record financial transactions on cash and bank books daily• Preparation of on time Cheque payments and bank transfers as per the company policy:• Preparation of staff and partners travel settlement• Ensure accurate and timely processing of payments• Process and issue the project’s official cast receipt for incoming cash and withholding tax receipt to the payer wherever applicable• Make a timely cash replenishment request when the cash account reaches to the minimum balance• Travel to regions to handle payments• Maintain records of recent advances which are not yet processed in WINPACCS and provide to the accountant and/or finance manager when requested• Follow-up on collection of VAT receivables, monthly withholding tax payments and telephone and internet bill settlements• Reconcile physical cash and bank balances with the books balance• Reports when there is surplus or deficit of cash money• Keep financial records in line with GIZ standard• Ensure an accurate and timely monthly closing of the cash and bank accounts to send to GIZ Office for further processing• Support financial audits• Prepare travel settlement• Perform other duties and tasks at the requests of managementHow to Apply• Applicants should send a cover letter expressing their interest in Internship. Please be informed that you are only allowed to apply for this internship if you are graduated not longer than six months ago. Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via Email: hreth@giz.deNote: - • Please make sure you mention the Vacancy Number ‘Admin Assistant/Cashier #132’ in the subject line of your email application. Due to large number of applications we categories applications with the vacancy numbers. Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.• Only short-listed candidates will be contacted.• Applications from qualified women are encouraged

Bachelor's

Qualifications and Experience
• College degree (BA) or similar in accounting, business management or equivalent
• Minimum of 3-5 years’ experience in similar occupation

Competences:
• Good knowledge of relevant accounting software (i.e. WINPACCS cash and Bank Book) and standard computer applications such as MS Office applications, in particular Excel
• Proven experience in cash handling and balancing procedures
• Capability of concise and coherent reporting along standard formats
• Proven knowledge of English
• Trustworthiness and ability to maintaining strict confidentiality and observing data protection and associated guidelines where appropriate
• Ability to organize and prioritize several tasks at the same time
• Ability to work independently, unsupervised and as part of a multicultural and international team
• Experience within GIZ is an advantage

3-5 years