Latest Jobs from Oxfam Ethiopia

Oxfam Ethiopia Vacancy Announcement Position: Head of ProgrammeJob Purpose• The Head of Programme (HoP) will be responsible for the development, design and management/monitoring of the country programmes and for ensuring Oxfam in Ethiopia programme responds to current development trends related in the country. Ensure the proper implantation of programme strategies and plans maintaining the coordination, linkages and synergies within and between the long term and humanitarian programmes as well as contributes to linking these programmes with influencing and ensuring programme quality. The HoP will have a direct line report to the CD and be a member of the Country Management Team and must work very closely with the Business Support Units and the Influencing coordinator. Key Responsibilities and Accountabilities1. Program development and delivery • Under the leadership of the CD, provides overall strategic and technical leadership in the design, development, planning, budgeting, and implementation of the Oxfam Country Strategy (OCS).• Ensures the delivery of a country program with demonstrable impact and is accountable for ensuring that the programme meets overall program quality and learning standards.• Manages and is accountable for programme budget including responding to high level management and variance reports.• Work with the MEAL/PQ Coordinator, develop, implement and embed, a knowledge management system, that will ensure the sharing of knowledge across the program, other country programs, and the broader confederation.• Oversees the development of program and project improvement plans, to ensure effective and timely implementation of the projects and programs.• Works closely with the Grants Manager, identifies opportunities for funding to ensure the financial sustainability of country programme of Oxfam in Ethiopia.• Develops a comprehensive understanding of Oxfam’s partnership approach, including work with coalitions and networks, adopting a strategic, proactive perspective on how to achieve partner led approaches to achieve sustainable change.• Oversees the partner portfolio, with specific reference to the identification of both implementing and strategic partners, and building and maintaining these relationships.• Leads the development of country level programme reporting – facilitating programme Managers and other team members’ contributions to reporting, consolidating programme reports and providing high level strategic analysis of programme impact.• Directs and coordinates external program engagement.• Maintains strong links between development programmes, humanitarian preparedness and response, and policy and advocacy interventions.• Ensures that all work is carried out in a way that is sensitive to community needs and gender issues. In particular, promotes the full and equal participation of women in all aspects of the programme work.• Assists the programme team to develop, finalise and closely monitor their programme(s) budget.• Works closely with the Finance Department to ensure effective financial and budgetary control of the programmes, according to OI’s policy and procedures.• Manages a broad spectrum of programs and geographies, requiring a variety of competences and skills of the job holder. Management tasks and problems are diverse and complex and involve a significant degree of risk (financial, security, brand).• Participates in the annual budget process, leading on the program budget process, and maintains ongoing oversight of program budgets.2. Coordination, networking and representation• Provides strategic leadership and management of Oxfam ’s programme in country including all development, advocacy, and humanitarian programming to maximise our influence and impact.• Initiates, coordinates and leads Oxfam’s one program approach in Ethiopia ensuring it delivers on the OCS vision and objectives and championing the new ways of working embodied in the OCS.• Deputise for the Country Director as required.• Develops and facilitates links with civil society (including non-implementing partners), the private sector, academic /knowledge institutions and governments, initiating contacts and building associations that can be used to enhance Oxfam’s work and identifying key partners to collaborate with on the delivery of the program.3. People development and management • Provides strategic management and thought leadership.• Leads human resources planning for the programmes team.• Ensures that team members have access to staff development opportunities, identifies and addresses capacity gaps and provides ongoing counselling and support team members.• Manages and supports the Program Team to deliver on the OCS, providing leadership, inspiration and guidance and ensuring that the management of the team is in line with Oxfam’s HR policies and procedures.• With support from Human Resources unit, manages the life cycle of individuals within the team from pre-recruitment to exit, including performance management processes, people’s development and working with HR on issues such as disciplinary matters among others.How to Apply• Interested candidates who meet the above requirement should only submit CVs and application through Oxfam internal recruitment system - https://jobs.oxfam.org.uk/ on or before January 16, 2019. Only short listed applicants will be contacted.• Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us. This post is subject to a range of vetting checks.• We are committed to ensuring diversity and gender equality within our organisation. Women applicants are particularly encouraged to apply.

Oxfam EthiopiaVacancy Announcement Position: Country Logistics CoordinatorTeam Purpose- The Business Support team will be accountable for ensuring that all business procedures (HR, Administration, Security, Logistics and IT) are adhered to and implemented in a manner that is compliant with Oxfam policies, standards and procedures.In particular, the Logistics Team will provide a professional, business focussed services on logistics, supply and procurement areas and delivering proactive solutions based approach for resolving issues and ensuring that the operational business requirements are effectively managed to deliver organisational results, and support the achievement of programme outcomes.Key Responsibilities and Accountabilities1. Logistic Coordination & Planning • Maintain an overview of the logistics needs of the Ethiopia programme and work with the team to meet these needs in a timely and quality manner.• Work with programme managers / coordinators to identify logistics needs and develop strategies to meet them in a timely fashion.• Work with programme teams to develop procurement plans for each donor contract, and collaborate with field logisticians on delivering to these plans.• Support managers and proactively be involved in other aspects of programme planning, such as proposal writing, budgeting.• Prepare country – level logistics summary and analysis reports.• Undertake short periods of research or project work to document experience and build up institutional learning on logistical aspects of Oxfam’s work.• Make assessments of the logistics issues of new situations e.g. transportation, new base set ups etc. with or on behalf of other staff, and reporting with recommendations for Oxfam.• In close collaboration with the line manager, Health and Safety Coordinator and Project Managers, assess the need for, and ensure that appropriate physical means are in place (Facilities, communications, safe areas, etc.) to ensure safety of staff in their respective duty stations and also to manage evacuations when necessary.2. Project supply planning & review• In collaboration with the project manager, design an appropriate supply structure, in line with Oxfam standards and procedures:• Throughout the project cycle, provide information for the (re-)planning of supply activities, including in the early stages of new programmes and donor proposals.• Periodically review the effectiveness and quality of the supply process• Maintain a risk register for the supply chain in projects and prepare mitigating actions.• Use supply chain information systems to analyse and select data to prepare management information.• Ensure market research and testing is done periodically to ensure value of money.3. Logistic System and Procedures Management• Maintain an overview of Oxfam policy, systems and procedures relevant to Programme logistics in field bases with Programme Project Managers.• Ensure that logistics-related donor conditionality is met across the Programme response programme.• With the support of the Helios National Focal Point, ensure that Helios is implemented in all Programme field bases location, and to make sure that all the logistics staffs are trained in the usage of Helios system.• Ensure that appropriate stock management are in place in all field bases location and foresee that and updated and accurate monthly stock report is submitted.• Ensure and monitor the fleet management and appropriate data entry into Terramar Tracpoint system. Ensure that all data are collected on time and put into the Tracpoint system and the appropriate staff are well trained and are effectively using the system.• Ensure and monitor appropriate Master asset register, and foresee that an updated asset register is included in reporting from all field bases.• Lead in the development of analysis on transportation requirements in Ethiopia and potential developments. Air, road etc• Ensure that vehicle fleet management routines are established and maintained, including appropriate management of drivers.• Ensure that there is an efficient system in place for the monitoring of fuel purchase and consumption, services and repairs for vehicles and other machines (engines) and that the system is scrupulously applied and reviewed.4. Staff Management and Representation• To input/support the recruitment of logistics staff as well as recruit, train and supervise those under direct management.• Responsible to visit the field teams and programmes regularly in order to monitor the systems, procedures and assess performance of logistic personnel (and make recommendations and plan of action with regard this).• Establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters.• Ensure the implementation of actions in support of Oxfam values and policy, including gender and diversity mainstreaming.5. Matrix Management• Contribute to the monitoring of the capacities of all Programme logistics staff in Ethiopia. This will be achieved through mentoring and supervision and also through other learning forums and methodologies.• Support Programme Managers in Performance management of logistics staff according to Oxfam’s performance management system. Assist in the Matrix management line to set objectives, develop capacity, and evaluate performance.6. Partnership• Lead on the assessment and monitoring of Supply & Logistics capacity in partner organisations.• Ensure that the design and delivery of supply with implementing partners is collaborative• Coordinate activities and resources with implementing partners to achieve common objectives.• Assess and monitor learning and development needs for partner organisations.• Manage, develop, and implement learning interventions for partners.How to Apply• Interested candidates who meet the above requirement should submit CVs and application through Oxfam internal recruitment system - https://jobs.oxfam.org.uk on or before January 13, 2019.• Only short listed applicants will be contacted.• Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us.• We are committed to ensuring diversity and gender equality within our organisation. Women applicants are particularly encouraged to apply.

Oxfam EthiopiaVacancy Announcement Position: HR Officer Team Purpose• The Business Support team will be accountable for ensuring that all business procedures (HR, Administration, Logistics, Security and IT) are adhered to and implemented in a manner that is compliant with Oxfam policies, standards and procedures. The team will provide HR management, logistics support and manage IT and other physical infrastructure on behalf of, and in support of the country programme.• The HR team will provide a professional business focussed organisational development and human resource management service, delivering a proactive and solutions based approach for resolving issues and ensuring that staff are effectively resourced, managed and developed to deliver the organisational strategy.Job Purpose• The Human Resource Officer provides functional and technical support to all HR processes including recruitment and selection, performance management, induction and contracting, dealing with disciplinary and grievance issues and exit management. The Human Resource Officer also provides direct support to staff on HR related issues, notably medical, pension, leave managements and workplace policies.Key Responsibilities and Accountabilities1. Policy and Employment Law• Assist the HR manager in monitoring and follow-up of consistent and uniform implementation of the Human Resource Policies and Procedures across Oxfam Office.• Implement policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management.• In consultation with the HR Manager, the HR hand book and policies and practice and provide day-to-day advice to ensure minimum standards are maintained, best practices are encouraged and compliance and consistencies are ensured.• Assist in collection, analysis and interpretation of information about changes in the operational environment (including changes in local laws, policies and procedures) and advise staff and management on compliance.• Understand HR related issues and concerns and bring them to the attention of the HR Manager.• Participates in reviews for improving HR function and systems and also provide inputs to the HR Manager in the area of HR policies improvement.• Ensure that the staff understand and follow/respect Oxfam GB Code of conduct.• Take part in conflict resolution and disciplinary procedures.• Networks and participates in HR related forums actively to keep abreast with current HR issues.2. Recruitment• Ensures that Oxfam GB recruitment is transparent and in line with Oxfam GB principles.• Promoting equality and diversity as part of the culture of the organization.• Provide full operational HR support to ensure that recruiting managers are able to quickly recruit good quality national and international staff with appropriate skills in liaising with the HRM.• In close consultation with the HR Manager and approval, manages the recruitment processes including ensuring prompt long listing and short-listing; facilitating assessment processes: written and interview, and taking part in the interviews, as may be required, and contract management.• Support in the updating process of the welcome and induction packs and ensure that it is shared with the new joiners on time accordingly.• Maintain a recruitment database and tracker and make sure it is updated weekly and shared with the HR Manager and recruiting managers.3. Staff Performance Management• Coordinate staff performance appraisal process and send out reminders for annual performance appraisal together with the necessary formats.• Follow up completion of performance reviews, performance objectives and personal development plans, and ensures that the necessary data relating to these processes is promptly entered in GOLD.• Consolidate the annual staff performance report and submit to the HR Manager.4. Staff Training and Development• Consolidate the staff development needs from the staff development goals and share with the HR Manager and the BSM.• Support in the preparation of the staff training and development plan based on the Training Needs Assessment and staff personal development plans• Assist in facilitating and coordinating training programs with external and local suppliers.• Assist in developing in-house capacity building training and orientation sessions according to the identified needs.• Responsible to arrange proper orientation training plan to newly joining and existing staff members liaising with relevant department and programme managers for coordination and in cooperation with the HR team,• Ensure that all new staff are properly briefed upon, including handover, when ending assignment.5. HR Systems and Filing• Maintain the overall HR files appropriately.• Supervise the implementation and maintenance of the filing system for all staff by ensuring that staff files are up-to-date and complete (both in GOLD and physical files), proper documentation procedures were followed, and conducting regular audit of staff files.• Ensure that Oxfam Ethiopia human resources information system – GOLD, is always complete and up-to-date.• Ensure that there is updated monthly staff list electronically and share with HRM/upload in the shared drive on weekly basis and as needed too.• Follow-up the effective maintenance of staff time sheets and the correct budget coding on time.6. Staff Welfare• As assigned, support the Health, Safety and Security person and the staff association to ensure the working environment is conducive and free of any hazard.• Responsible for the identification of suitable medical providers, manage contracts with medical service providers, and follow up high quality service delivery.• Provide updates on Hospitals, Clinics, Pharmacy list to HRM.• Ensures that all staffs are aware of medical entitlements / services provided and issued with Cigna cards as per OGB policy.• Responsible for the management and monitoring of the medical limit and prompt settlement of medical bills as per confidentiality principles.• Manage the leave entitlement of Addis based staff, including proper planning and utilization by all staff.7. Others• Actively participate in their Performance Management, including objective setting, performance review, upward feedback and personal development plans ensuring relevant aspects of Oxfam GB’s work e.g. gender equity is reflected in your objectives.• Follow up legal requirements are fulfilled such as pension, stamp duty and other government policies (payments will be made in collaboration with finance departments and field offices).• In consultation the HRM, advise and inform the Finance department on kind of terminal benefits when staff resign or are terminated.• Prepare and provide HR reports monthly on staff list, and comprehensive quarterly report on all HR department’s activities, including recruitment, termination, training and development, etc. and also as required.• Ensure communication of office closure holidays to staff.• Work closely with the Staff Association and play active role in organizing and promoting social events to promote team spirit in the organization.• Take up additional assignments as required including participating in task forces and committees as assigned.How to Apply• Interested candidates who meet the above requirement should submit CVs and application through Oxfam internal recruitment system - https://jobs.oxfam.org.uk/internal/ on or before January 16, 2019.• Only short listed applicants will be contacted.• Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us.• We are committed to ensuring diversity and gender equality within our organisation. Women applicants are particularly encouraged to apply.