Latest Jobs from Three Roots International (TRI)

Three Roots International (TRI)Vacancy AnnouncementPosition: Finance, Human Resources & Administration OfficerJob Summary:• The Finance, HR and Administration Officer ensures smooth finance, HR and administrative/operations support services of the organisation by designing/reviewing/updating robust systems and organizational policies and procedures. S/he is responsible to design/review and implement appropriate finance, HR and operations support services including financial management and internal control, procurement, logistics, property management, etc. S/he is responsible to compile, generate and submit/share appropriate finance, HR and operations reports to internal and external users in timely manner.Specific Roles and ResponsibilitiesThe Finance, HR and Administration Officer will:• Oversee the financial operation of the organization under the guidance of the Country Director;• Provide input to the improvement and development of appropriate financial management policies, procedures and systems across Three Roots International; Ensure that adequate internal financial control mechanisms are in place;• Maintain financial information, financial records, donor agreements and staff contracts;• Prepare and analyze budgets, and make recommendations on expenditures;• Review and monitor expenditures to ensure that program funds are utilized appropriately by the end of the fiscal year;• Produce timely and accurate financial reports for the organization;• Ensure the preparation, accuracy and timely submission of financial reports, such as: Quarterly financial reports of project budgets, expenditures, fund balances, and account balances; Annual project status and financial reports;• Check and verify all inventories and promote efficient management of organizational assets;• Provide financial inputs for project proposals, human resource management, logistics, travel and others;• Responsible for all statutory reporting, including government filings, administrative fees, taxes and audits are completed appropriately and submitted in a timely manner.• Arrange transfer of funds to the field office per agreed financial guidelines;• Ensure adequate mechanisms are in place for budget monitoring and review and minimize significant expenditure variances;• Review accuracy of accounts and fund balances, and carry out periodic checks on financial matters;• Oversee the HRM and operations management activities of the organization under the guidance of the Country Director;• Produce timely and accurate HRM and operations support reports for the organization;• Prepare and analyze HR plan and budgets, and make recommendations on expenditures;• Review and monitor HR and operations support expenditures to ensure that program funds are utilized appropriately by the end of the fiscal year;• Provide orientation and training to staff on cost-effective management;• Plan and coordinate procurement activities and oversea performance;• Design and monitor proper establishment and maintenance of stores and properties;• Establish a just recruitment process to build a cadre of competent and committed staff;• Develop HR management tools in line with Three Roots International policies and standards, including job descriptions, salary scales, performance evaluations, disciplinary processes per TRI policies and protocols;• Administer employee files for accurate payment of benefits or allowances;• Review personnel records, staff contracts, leave reports, timesheets, training schedules, travel reimbursement and other related documents;• Support procurement, and obtain approvals from the Country Director on purchases related to the project;• Maintain assets list, supervise inventory of store items, and conduct regular verification;• Create opportunities for staff personal learning and professional development;• Review project documents, and provide support on forecasting budget;• Maintain office legal documents including license/registration certificates, TIN document, etc.;• Follow up on office license registration and renewal, property ownership documents issuance and renewal, etc.;• Oversee the security of staff and facilities, and maintain up-to-date policies and protocols for organizational care of resources.• Provide oversight and management of TRI assets, accounts, outsourced information technology equipment, service providers, utilities and subscriptions;• Design and maintain records for all service contracts including office and space lease, services agreements, etc.• Supervise, coach, train and evaluate performance of staff under her/his supervision;• Perform other duties as required.- Required Travel: Occasional travels within project implementation areas- Duty Station: Debrezeit

Three Roots International (TRI)Vacancy AnnouncementPosition: Finance & Admin AssistantJob Summary:• The Finance and Administration Assistant will be responsible for delivering and maintaining a high standard of day-to-day operations support activities of Three Roots International’s programs. S/he is responsible to handle routine office support services including financial management, store and property management, office records management, programs support, etc.Specific Roles and ResponsibilitiesThe Finance and Admin Assistant will:• Provide secretarial and administrative support to Three Roots International;• Record and dispatch outgoing mail and correspondence including electronic mails;• Manage all incoming mail, and action any correspondence suitable for response;• Answer incoming phone calls, and pass on messages to the appropriate staff;• Forward messages and reminders to the right staff for action ensuring high priority matters are given urgent attention;• Manage office calendar, dealing with external enquiries, booking appointments and informing the parties involved accordingly;• Create and maintain an efficient filing system for organizational documents ensuring an effective storage and retrieval procedure;• Maintain adequate stock levels of stationery and office supplies and consumables;• Handles stores by receiving and issuing goods procured and distributed;• Maintains appropriate store records;• Order stock and none-stock items, and forward requisitions to finance department;• Communicate effectively with all program staff within areas of responsibility;• Support staff in dealing with administrative tasks related to the operation;• Schedule meetings, and represent staff during meetings where appropriate;• Arrange and participate in induction and trainings for staff and volunteers;• Maintain the workplace health and safety, and uphold security policies in a way that minimizes risks to all staff and visitors;• Handles petty cash fund as per the policies and procedures of the organization;• Input accounting entries in the computerized application package;• Prepares and maintains disbursement records including checks, bank transfers, etc.;• Report incidents or accidents to a line manager, and assist in any investigation;• Perform other duties as required.- Required Travel: Occasional travels within project implementation areas- Duty Station: Debrezeit

Three Roots International (TRI)Vacancy AnnouncementPosition: Social WorkerJob Summary:• The Social Worker is primarily responsible to execute project works at the project implementation sites as per the plan and budget. S/he is a key person at the community level, working closely with key stakeholders, partner organizations, beneficiaries, and community members in delivering TRI’s project/s. S/he is responsible to assist the project coordinator in designing, implementing and monitoring project activities; Directly support the local community and project beneficiaries.Specific Roles and ResponsibilitiesThe Social Worker will:• Assist the Project Coordinator in preparing an action plan for each program activities;• Conduct needs assessment of target groups like schools, families and children;• Participate in project beneficiaries identification and selection processes;• Conduct regular field visits to project sites as per the requirement of the project;• Facilitate the distribution of supplies, resources and funds to the beneficiaries;• Assist the Project Coordinator in organizing workshops and trainings based on beneficiaries’ needs;• Prepare field reports or summary reports, and submit to the Project Coordinator in a timely manner;• Collect, update, organize, store and retrieve data of all project beneficiaries;• Work closely with the project team to ensure that all planned activities are dealt with according to the action plan;• Support administration staff in dealing with administrative tasks relating to TRI operations;• Respond promptly to any internal queries related to all project activities;• Follow up project implementation as per agreed procedures and policies;• Mentor, provide support and feedback for beneficiaries in areas of improvement;• Develop and maintain strong relationships with beneficiaries, and build a knowledge base of current trends and changes in the communities;• Document best practices, provide recommendation for work plans, and annual reviews;• Assist in monitoring process and evaluation of activities, including financial performances;• Participate in zonal and woreda performance and mid-term and annual review meetings;• Assist the Project Coordinator in preparing quarterly progress reports and annual reports;• Assess potential project risks and devise the necessary mitigation measures;• Provide timely and accurate reports to all concerned parties;• Supervise, coach, train and evaluate performance of staff under her/his supervision;• Perform other duties as required.- Required Travel: Occasional travels within project implementation areas- Duty Station: Debrezeit

Three Roots International (TRI)Vacancy AnnouncementPosition: Project CoordinatorJob Summary:• The Project Coordinator ensures that all TRI projects are designed, implemented and completed on time and within designated budget. S/he will oversee the project/s activities to ensure the project objectives are met the desired results and are achieved as per the target/s. S/he manages the field-based TRI staff to work effectively, and resources are used in a most efficient way ensuring the various interest groups involved are satisfied. S/he is responsible for the proper implementation of project works in the field and management of organizational properties.Specific Roles and ResponsibilitiesThe Project Coordinator will:• Develop strategic partnerships with local stakeholders and government offices;• Manage and leverage relationships with partners to greater collective impact;• Provide support and knowledge-transfer for partners and agencies;• Develop and manage partner agreements in the project implementation region/location;• Develop and manage information gathering and data collection networks;• Research current trends and changes in the areas of implementation;• Ensure project activities are completed within the specified timeframe meeting deadlines;• Work closely with TRI staff to ensure the activities are dealt with according to the action plan;• Frequently travel to field sites and provide supportive supervisions to staff and partners;• Ensure standards and requirements are met through conducting quality assurance tests;• Organize distribution of goods to the field sites, and ensure a safe arrival of supplies;• Liaise with clients to define requirements and scope to meet organizational needs;• Lead in organizing workshops and trainings based on specific needs of beneficiaries and plan;• Organize, attend, and participate in stakeholders’ meetings and other relevant meetings;• Analyze potential project risks and opportunities and devise appropriate risk mitigation measures and opportunities cultivation plan;• Create and maintain project documents and generate progress/completion report for activities;• Document best practices, provide recommendation for work plans, and annual reviews;• Be responsible for overseeing the development and execution of project deliverables;• Be responsible for preparation and submission of activity reports, meeting minutes and financial reports on regular basis to TRI country office;• Oversee the submission of annual activity-based project budgets as well as monthly and quarterly financial reports and submitting new funding requests;• Will be the main contact point for the field staff, lead and motivate the team, and coordinate work with consultants and volunteers;• Ensure close collaboration and cooperation with key partners to ensure smooth implementation of activities and achievement of results as planned;• Employ resourcefulness in project design, implementation and monitoring project activities and project expenditure;• Troubleshoot project problems, and identify and implement creative solutions;• Provide timely and accurate reports to all concerned parties;• Supervise, coach, train and evaluate performance of staff under her/his supervision;• Perform other duties as required.- Required Travel: Occasional travels within project implementation areas- Duty Station: Debrezeit