Latest Jobs from UNICEF Ethiopia

Purpose of the post

Under the general supervision of Chief Field Office implement the Logistics activities of the UNICEF Gambella Zonal Office including systems for Material Management, and Inventory control-(warehousing, stock movement control, distribution and monitoring of supplies in Gambella and for further delivery on to project sites in Gambella Region

Major Duties and Responsibilities of thESE postS include:

Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

1. Project Planning, Development and Management. Enhance effective project, sectoral or inter-sectoral planning, development and management by leading, guiding, coordinating and supporting the timely completion of the Situational Analysis and its periodic update through accurate and complete monitoring and analysis, addressing gender inequality and determinants of gender equality; ensure the timely preparation or finalization of sectoral input.

2. Knowledge Management. Further promote knowledge management by drafting or finalizing sectoral documents and reports such as the Country Programme Recommendation and Plans of Action as well as through orientation and training programmes targeted to Government authorities

3. Rights-Based Projects through Results-Based Approach. Promote the quality of rights-based Nutrition projects and programmes through participation in the formulation of programme/project goals, strategies and approaches, especially those that increase gender equality.

4. Sectoral Work Plan Development, Implementation, and Monitoring. Takes primary responsibility for the development of the sectoral work plan and technical decisions as well as for project management, implementation and monitoring of assigned project/sectoral activity, in compliance with the defined project strategies and approaches, with an emphasis on promoting a shared understanding and approach to reducing gender inequalities and achieving gender mainstreaming.

5. Project Delivery, Evaluation and Reporting. Ensure project, sectoral or inter-sectoral efficiency and delivery through a rigorous and transparent approach to evaluation. Participate in major evaluation exercises, programme reviews and annual sector review meetings with government counterparts, ensuring that quantitative and qualitative lessons learned in gender equality in nutrition are included as a standard feature.

6. Promotion of UNICEF’s Global Goals Promote the organization goals of UNICEF through advocacy and policy dialogue through active engagement in communication, networking and participation at every opportunity inside and outside UNICEF, leveraging the strength of UNICEF mission, goals and programmes and focusing on the contributions of gender equality in achieving these goals.

7. UNICEF and Government Accountability. Coordinates with Operations and Supply staff on supply and non-supply assistance activities ensuring proper and timely UNICEF and Government accountability. 

8.  Communication, Collaboration, Networking and Partnership.  Ensure exchange of information, experience, identify new strategies and courses of action to accelerate/improve delivery of services and achieve Nutrition programme requirements and objectives including multi-sectoral collaboration.

Purpose of the post

Under the supervision of Chief of Supply & Logistics Section, the Administrative Assistant provides administrative services for Supply & Logistics Section.

Major Duties and Responsibilities of this post include:

• Manage all the incoming and outgoing correspondences, documents of the S&L Section and provides requested supply documents;
• Prepares, coordinates and process travel authorizations for travel and security clearance, make travel arrangements and ensure that the TAs are closed on time;
• Draft budget for the Section, manage and report utilization of budget;  Prepare commitment documents in Vision and ensure that they are authorized, utilized and closed;
• Coordinates the Contract Review Committee (CRC) meetings;
• Payment Management - Receives & scrutinizes supplier/contractor’s invoices for completeness, compiles and attaches supportive documents;
•  Classifies and codes documents relating to a number of subject - matter areas and maintains and updates individual requisition files with all required procurement documentation;
• Generates various Supply Management Reports for CMT from Vision; Monitors the Indicators in the report;
• Assist the section chief and supply & Logistics team as required.

• The United Nations Children’s Fund (UNICEF), the world’s leading organization working for the rights of children, is inviting applications for the above position.

  Purpose of the post

  Under the supervision of UNICEF Chief of REPOM and Social Policy Specialist, the Consultant provide technical assistance for updating Ethiopia’s national equity situation analysis report.

  The specific TASKS OF this consultancy include:

  The specific tasks to be performed include but are not limited to the following:

  1       Develop a plan for the technical assistance work and agree on the plan with UNICEF.

  2       For the purpose of updating the national situation analysis report, review and extract the relevant parts of the existing regional situation analysis reports and briefs as per the plan agreed with UNICEF.

  3       For the purpose of updating the national situation analysis report, review and extract relevant analysis from recent relevant publications.

  4       Face to face and telephone discussions with national consultants, universities, sector bureau officials, as well as all other experts and relevant institutions when required for carrying out the tasks.

  5       Organize a Strategic Moment of Reflection with the relevant sections of UNICEF and stakeholders before the finalization of the report.

  6       Provide brief status updates on all the activities - bi-monthly to the Social Policy Specialist, UNICEF REPOM.

  7       The consultant shall liaise with all relevant sections in UNICEF, government offices, and non-government institutions to undertake the assignment.

  Methodology

  Reviewing, technical editing (writing) and synthesis of various reports that will be used as input for updating the national updated equity situation analysis report. In addition to following the UNICEF Guidance on Conducting a SitAn of Children’s and Women’s Rights 2012, provisions and principles of the Convention on the Rights of the Child (CRC), the Consultant will:

  1. Expected Deliverables

  2. A timeframe with a plan of activities and the outline of the National Updated Equity Sitan.
  3. A draft version of the National Updated Equity Sitan by 31st March 2015.
  4. A final version of the National Updated Equity Situation Analysis of Children and Women in Ethiopia – 40-50 pages by 31st May 2015.
  5. One policy brief and a PowerPoint presentation summarizing the main trends and major challenges faced by children and women in Ethiopia by 31st May 2015.

  6. - Adopt an integrated, cross-sectoral approach that takes a holistic view of all areas of children’s rights;

     - Pay special attention to rights-deprivations of children due to disability and health problems, children not living with biological parents, and children with different ethnic and linguistic backgrounds;

     - Examine gender social norms and behaviours affecting the realization of equal rights for boys and girls, men and women in the country;

     - Analyse and identify gaps in the existing legislative and policy framework addressing child and adolescent rights;

     - Analyse the capacities of duty bearers in fulfilling their accountabilities vis- ‘a- vis child rights;

     - Analyse the capacities of right holders in participating in the realisation of child rights; and

     - Conduct mapping and analysis of policies, legislation and budget allocations relating to children’s rights organised by identified themes.

• The United Nations Children’s Fund (UNICEF), the world’s leading organization working for the rights of children, is inviting applications for the above position.

  Purpose of the post

  Under the direct supervision of the Immunization Specialist, the incumbent will be seconded to FMoH and is accountable for professional technical contribution to project design, planning, implementation, monitoring, evaluation and administration of Immunization (EPI) programme/project activities, including data analysis, programme support, delivery, progress reporting, and commitment for expansion of immunization coverage, as well as enhancement of teamwork and capacity building, in support of achievement of planned objectives of the work plan, aligned with country programme goals, objectives and strategy.

  KEY ACCOUNTABILITIES and DUTIES & TASKS 

  Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

  1. 1.        Accurate, complete and up-to-date programme/project management information is available for effective budget preparation, programme/project design, implementation, management and evaluation.
  2. 2.        Project efficiency, effectiveness and vaccination coverage are enhanced through effective implementation follow-on.
  3. 3.        Progress reports and project work plans are timely prepared, and effective technical support is provided in the drafting of donor, annual and other reports/project documentation related to EPI.
  4. 4.        Appropriateness and completeness of financial and supply documentation as well as adherence to established allotments are ensured.
  5. 5.        The capacities of Country Office staff and team work are strengthened through effective capacity building activities in the development, implementation and management of the Immunization Programme.
  6. 6.         Knowledge sharing with donors and media is promoted.
  7. 7.         Effective communication, networking and collaboration are achieved with internal and external partners.

Purpose of the post

Under the supervision of UNICEF Planning Specialist, the Donor Relations and Reports Consultant supports effective resource mobilization, while supporting the timely delivery of proposals and key donor reporting obligations.

Major Duties and Responsibilities of this post include:

1       Support the review, editing and finalization of the donor reports due between February and April 2015. This includes monitoring compliance of implementation with UNICEF programmatic and technical obligations to the donor, and ensuring good quality and timeliness of submissions;

2       Take the lead in updating the Ethiopia Country Office’s Resource Mobilization Strategy; 

3       Contribute to the development and finalization of ad hoc programme proposals and concept notes;

4       Support and contribute to other fundraising processes as required.

Methodology

The consultant shall:

• As a member of the team, work with the PMU;
• Coordinate weekly and monthly priority schedule with the Planning Chief;
• Liaise with the Programme Section Chiefs / their OICs and any UNICEF officers identified by them as key in the development of the outputs.

Expected Deliverables

• 34 planned/scheduled donor reports abiding to ECO quality and in line with donor requirements, submitted on time.
• Planned and ad hoc programme proposals, abiding to ECO quality and donor requirements, submitted on time.
• All requested Briefing Notes submitted on time in good quality

•  

   

  Background

  • Under the general supervision of the Chief of Health and in close collaboration with the Addis Ababa and other region based Health Specialists, contribute to Health programme planning with specific focus on budgeting, finance, monitoring and evaluation of programme/project activities, data analysis and progress reporting, including supporting the Health section chief.

  Justification

  • As the current post S/M (Health programme officer, FT P2) will be on maternity leave the position needs to be filled on a temporary basis for a total period of 11 months (handover time and maternity leave of 6 months).
  • The current S/M plays a key role as a SAP hub in the section, oversees more than 25 other resources grants in addition to regular resources, monitors the financial expenditure, and directs the section under the guidance of Health section chief to expend funds in an effective and timely manner.
  • The presence of a human resource with similar expertise and experience to fill the gap during the maternity leave of the current incumbent is vital for the overall Health Section programme planning and monitoring.
  • Familiarity with SAP, UNICEF planning, budgeting and financial system is a must.

  Specific Tasks

  • Support the planning with a special focus on budgeting and finance, implementation and monitoring and evaluation of health programmes at federal and in all regions as per Country Programme Document and annual work plans.
  • Support knowledge management of the health programme to ensure timely information collection and dissemination, and use of information for advocacy and programming
  • Lead the Regional, Zonal and Woreda based health strategy and annual work plan preparation process as the section focal point
  • Support the health section in result based management through result based monitoring
  • Review monthly programme activity implementation report, produce quarterly progress reports, and coordinate RAM
  • Coordinate studies and research to measure health programme outcome and impact, and manage/monitor IMEP
  • Draft relevant sections of reports (required for donors, management, annual reports, etc.)
  • Act as focal point on M&E committee of the country office
  • Develop capacity of PAs  and other professionals to increase the section's admin/finance efficiencies
  • Support any relevant tasks in relation to the new country programme preparation and other related needs.

  Methodology

  • The TA will be based in Addis Ababa UNICEF office with some field travel if the necessity arises.
  • During the handover period of one month, the current S/M will provide thorough guidance and introduce the TA to the key contact officers/partners to ensure the smooth transition
  • The TA will report to the health section chief.

  Expected Deliverables

  • Support provided for the section chief and section in planning with a special focus on grant management, budgeting and finance, and M&E.
  • Support provided for the knowledge management of the health programme to ensure timely information collection and dissemination, and use of information for advocacy and programming
  • Completed set of health strategic and annual work plans produced and circulated to relevant parties
  • Ensured results-based management through results based monitoring in collaboration with the section's national M&E officer
  • Quality assured quarterly progress report, RAM, and other reports (required for donors, management and annual reports etc) produced
  • Coordination provided for studies and research to measure health programme outcomes and impact, and up-to-date IMEP produced
  • Full involvement and active participation as a focal point on M&E committee of the country office
  • Increased capacity of section PAs and selected professionals to deal with day-to-day budget/financial matters

The United Nations Children’s Fund (UNICEF), the world’s leading organization working for the rights of children, is inviting applications for the above position. 

PURPOSE OF THE POST: 
Accountable for formulation, design, planning, implementing, monitoring and evaluation of WASH programme (both at rural and urban level) to ensure overall efficiency and effectiveness of the programme management, delivery and accomplishment of programme goals and objectives.
Support identification of gender inequalities and implement programmes to eliminated inequalities.
 
MAJOR DUTIES AND RESPONSIBILITIES OF THIS POST INCLUDE:
Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

1.    Provides high level Policy technical support to senior government officials from the 4 Government sectors involved in the ONEWASH Sector Wide Approach (Water, Health, Education and Finance Ministries) at the federal and regional levels, parastatal organizations, and non-government organizations at all stages of the programme cooperation, including capacity building of government personnel and beneficiaries. Specific focus on Multi-stakeholder Forum (MSF) and Sanitation and Water for All (SWA) commitments as well as in supporting the development of relevant policies for urban WaSH (cost recovery of water supply infrastructures, Delegated Management Framework, Urban sanitation policies)

2.    Represent UNICEF at key sectoral forum and Water Technical Working Group, National Level Task Force, ONEWASH Consolidated WASH Account pool fund and sectoral reviews as needed. Act Section deputy and OIC as needed.

3.    Monitoring and evaluation of programme performance is properly undertaken for adjustment, acceleration and improvement of program delivery, capitalizing on joint global monitoring and evaluation frameworks such as the WHO/UNICEF Joint Monitoring Programme, the National WASH inventory, DHS, and academic institutions. Gender/sex disaggregated data and inputs relevant to the WASH programme provided.

4.    Ensure exchange of information, experience, identify new strategies and courses of action to accelerate/improve delivery of services and achieve WASH programme requirements and objectives. Conduct field visits to monitor programmes and collect information. Conduct periodic programme reviews with Government counterparts and other partners 

5.    Undertakes field visits, and surveys in order to monitor and evaluate project implementation. Identifies problems and proposes remedial action. Identifies alternative courses of action, to accelerate/improve programme delivery.

Fixed-Term (FT

Purpose of the post

Under the general supervision of Sr. Administrative Assistant, the incumbent performs a variety of relatively complex clerical duties related to the administration of the office.

Major Duties and Responsibilities of this post include:

• Searches office files and records relating to a variety of topics for information and reference.  Selects information and records in specified format, or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.
• Supports in property management of administrative supplies, office equipment, and other office properties and ensures that services and maintenance of premises and office equipment are in accordance with organizational standards & timely renewal/servicing/replenishment of office computer equipment, furniture, safety/security equipment and other sensitive UNICEF properties.
• Drafts correspondence, memoranda and reports via oral instructions, previous correspondence or other available information sources, in accordance with standard office procedures.
  • Classifies and codes material relating to a number of subject matter areas, and maintains general office files or provides guidance to the registry clerk in performing this duty. Ensures file archiving system is in place and done as per UNICEF policy and Procedures. Retrieves documents as and when required.
  • Arranges meetings, both internal and external, some involving high-ranking officials, and takes minutes and/or notes at meetings. Organizes secretariat and related facilities for meetings/conferences/trainings as and when required.  In coordination with protocol team, provides advice and assists staff members / guests by processing requests for visas.
  • Ensures timely settlement of service contracts, low–value items and petty cash management.
  • Liaises with Supply & Logistics unit and makes arrangements for shipment and receipt of office and project supplies and equipment, and household effects, including customs clearance as needed. 
  • Responds to queries relating to the area of responsibility. Making sure effective working relations are maintained with other agencies, local authorities and implementing partners.
  • Operates various office equipment such as typewriters, word processors and other similar keyboard equipment, as required.
    • Performs other duties, as required.

Consultancy Fee Negotiable

Contract Six Month

Purpose of the post

Under the supervision of UNICEF Nutrition Specialist based at Federal Emergency Nutrition Coordination Unit (FENCU) within the DRMFSS, the incumbent supports the Federal ENCU on coordination of emergency nutrition assessments, responses and monitoring

Major Duties and Responsibilities of this post include:

1       Support rreviewing the emergency and bi-annual survey proposals and reports as per existing emergency nutrition assessment guidelines.

2       Provide technical support to the regional ENCU’s in preparation of the bi-annual survey data analysis and reports

3       Conduct field visits as required to monitor and provide technical support to partners on the implementation of emergency nutrition activities.

4       Support in analysing the evolving nutrition situation at national and regional levels and recommend appropriate actions to be undertaken.

5       Contribute to preparation of the nutrition situation updates/bulletins at national level on monthly basis

6       Follow up with the regional ENCUs on the timely update of the nutrition situation monitoring matrix, clarify/review the information before it is shared with the DRMFSS and partners.

7       Provide technical support in conducting training and other capacity building activities on emergency nutrition assessment, response and coordination  organised by the federal  and/or regional ENCUs

8       Perform any other duties that you may be assigned by the supervisor.

Expected Deliverables

The incumbent will deliver the following deliverables and payment is linked to this deliverables:

• Ten final versions of reviewed and edited bi-annual survey proposals
• Ten final versions of reviewed and edited bi-annual survey reports
• Report on technical support provided to Afar and Somali DPPB RENCU for bi-annual nutrition survey data analysis and report writing
• Six monthly nutrition situation and response reports updated
• Two reports on emergency nutrition response monitoring
• Three consolidated and updated nutrition situation monitoring matrix at national level

Purpose of the post

Accountable for professional technical contribution to project design, planning, administration, monitoring and evaluation of Child Protection programme/project activities, data analysis and progress reporting, and commitment for enhancement of teamwork and capacity building, in support of achievement of planned objectives of the work plan, aligned with country programme goals and strategy.

Major Duties and Responsibilities of this post include:

Programme/Project Management- Ensure the availability of accurate, complete and up-to-date information required for effective Child Protection programme and project design, implementation, management, monitoring and evaluation. Draft sound Child Protection programme budgets for review by the supervisor; and provide support for the sharing of information with relevant partners.

Project Efficiency and Effectiveness- Enhance project efficiency and effectiveness through implementation follow-up on activities with various partners, including monitoring UNICEF inputs, local conditions and resources, flow of supply and non-supply assistance and Child Protection program status.

Work Plan and Project Documentation- Analyze collected data and information and prepare progress reports; draft changes in Child Protection project work plans and assist in identification of required supplies and equipment as well as in the drafting of Country Programme Recommendation and other project documentation, assuring accuracy and consistency with established rules, regulations and plans of action, and provide support for consultation with partners as required on planning and implementation of Country Programme activities.

Program Implementation Information and Data-Ensure the appropriateness of financial, administrative and supply documentation; verify that Child Protection project expenditures are within allotments and that data is consistent with the project information and database (e.g., VISION). Follow up on queries including with and by partners or initiate corrective action on discrepancies.  Support maintenance of information system for monitoring gender/sex aggregated data.

Knowledge Sharing- Compile Child Protection program implementation training and orientation materials to promote knowledge sharing with donors, media and all other stakeholders.

Communication and Networking- Ensure the effective communication and networking developed and maintained through partnership and collaboration.

Purpose of the post

Accountable for professional technical contribution to project design, planning, administration, monitoring and evaluation of Child Protection programme/project activities, data analysis and progress reporting, and commitment for enhancement of teamwork and capacity building, in support of achievement of planned objectives of the work plan, aligned with country programme goals and strategy.

Major Duties and Responsibilities of this post include:

Programme/Project Management- Ensure the availability of accurate, complete and up-to-date information required for effective Child Protection programme and project design, implementation, management, monitoring and evaluation. Draft sound Child Protection programme budgets for review by the supervisor; and provide support for the sharing of information with relevant partners.

Project Efficiency and Effectiveness- Enhance project efficiency and effectiveness through implementation follow-up on activities with various partners, including monitoring UNICEF inputs, local conditions and resources, flow of supply and non-supply assistance and Child Protection program status.

Work Plan and Project Documentation- Analyze collected data and information and prepare progress reports; draft changes in Child Protection project work plans and assist in identification of required supplies and equipment as well as in the drafting of Country Programme Recommendation and other project documentation, assuring accuracy and consistency with established rules, regulations and plans of action, and provide support for consultation with partners as required on planning and implementation of Country Programme activities.

Program Implementation Information and Data-Ensure the appropriateness of financial, administrative and supply documentation; verify that Child Protection project expenditures are within allotments and that data is consistent with the project information and database (e.g., VISION). Follow up on queries including with and by partners or initiate corrective action on discrepancies.  Support maintenance of information system for monitoring gender/sex aggregated data.

Knowledge Sharing- Compile Child Protection program implementation training and orientation materials to promote knowledge sharing with donors, media and all other stakeholders.

Communication and Networking- Ensure the effective communication and networking developed and maintained through partnership and collaboration.

Purpose of the post

Accountable for professional technical contribution to project design, planning, administration, monitoring and evaluation of Child Protection programme/project activities, data analysis and progress reporting, and commitment for enhancement of teamwork and capacity building, in support of achievement of planned objectives of the work plan, aligned with country programme goals and strategy.

Major Duties and Responsibilities of this post include:

Programme/Project Management- Ensure the availability of accurate, complete and up-to-date information required for effective Child Protection programme and project design, implementation, management, monitoring and evaluation. Draft sound Child Protection programme budgets for review by the supervisor; and provide support for the sharing of information with relevant partners.

Project Efficiency and Effectiveness- Enhance project efficiency and effectiveness through implementation follow-up on activities with various partners, including monitoring UNICEF inputs, local conditions and resources, flow of supply and non-supply assistance and Child Protection program status.

Work Plan and Project Documentation- Analyze collected data and information and prepare progress reports; draft changes in Child Protection project work plans and assist in identification of required supplies and equipment as well as in the drafting of Country Programme Recommendation and other project documentation, assuring accuracy and consistency with established rules, regulations and plans of action, and provide support for consultation with partners as required on planning and implementation of Country Programme activities.

Program Implementation Information and Data-Ensure the appropriateness of financial, administrative and supply documentation; verify that Child Protection project expenditures are within allotments and that data is consistent with the project information and database (e.g., VISION). Follow up on queries including with and by partners or initiate corrective action on discrepancies.  Support maintenance of information system for monitoring gender/sex aggregated data.

Knowledge Sharing- Compile Child Protection program implementation training and orientation materials to promote knowledge sharing with donors, media and all other stakeholders.

Communication and Networking- Ensure the effective communication and networking developed and maintained through partnership and collaboration.

Purpose of the post:

Accountable for planning, implementing, monitoring and evaluation of Education in emergency programme(s) to ensure overall efficiency and effectiveness of the programme management, delivery and accomplishment of programme goals and objectives. Across the Education programme(s), accountable for identifying gender inequalities in education, and for developing innovative approaches and programmes to eliminating these inequalities. Collaborates across the programme(s) to ensure gender mainstreaming. Ensures that monitoring mechanisms are in place to track progress towards disparity reduction goals and targets in Education.

Major Duties and Responsibilities of this post include:

Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

1. Enhance effective programme, sectoral or inter-sectoral planning, development and management by guiding, coordinating and supporting the timely completion of the Situational Analysis (both national and in emergency situations )and its periodic update through accurate and complete monitoring and analysis, and the timely preparation or finalization of sectoral input, using gender disaggregated data and analysis.
2. Promote knowledge management by drafting or finalizing sectoral documents and reports such as the Country Programme Recommendation and Plans of Action as well as through orientation and training programmes targeted to Government authorities. Ensure exchange of knowledge, information, experience or lessons learned; provides solid technical recommendations on major programme directions and on introduction of new initiatives in the country.
   1. Promote the quality of rights-based Education programming through participation in the formulation of programme goals, and approaches in emergency situations.
   2. Take shared responsibility for the development of the sectoral work plan which reflects UNICEF contribution as part of the coordinated support of external partners to national efforts to achieve the MDGs 2 and 3.
   3. Ensure programme, sectoral or inter-sectoral efficiency and delivery through a rigorous and transparent approach to evaluation, with an emphasis on gender-disaggregated data.
   4. Promote the organization goals of UNICEF through advocacy and active engagement in communication, networking and participation at every opportunity inside and outside UNICEF.
   5. Coordinates with Operations and Supply staff on supply and non-supply assistance activities ensuring proper and timely UNICEF and Government and all other implementing partners accountability.
   6. Ensure exchange of information, experience, help identify new strategies and courses of action to accelerate/improve delivery of services and achieve Education programme requirements and objectives.

Purpose of the post

Under the supervision of the Chief of Operations, performs operational and administrative support to all Operations sections in ECO.

Major Duties and Responsibilities of this post include:

• Provide operational support in planning, implementing, monitoring and reporting of the cross sectorial and institutional budgets: Coordinate cross cutting operations related issues with other operations sections and field offices, monitor and follow-up actions
• Receives, review, prioritize, research, analyze and provide relevant background information and data, and process actions of routine in nature for approval. Coordinate cross cutting operations related issues with other operations sections and field offices, monitor and follow-up actions
• Prepare, at own initiative, correspondence, reports, evaluations and justifications, as required, on general and administrative issues within assigned area of responsibility.
• Collect data and information and prepare operational management indicator reports for the CO.
• Organize internal operational management meeting takes minutes and distribute to meeting participants. Trigger, monitor and follow-up actions required from individuals until closure and within timeframe.
• Maintains and update operational, policy, management confidential files and Collect data and information and prepare operational management indicator reports for the CO.
• Organize and priorities supervisor’s appointments, and maintains calendar and work schedules, screen visitors and calls and respond to queries with discretion. 
• Clears correspondence for accuracy of statements before submitting to the supervisor for signature.  Ensures that spelling, punctuation and format are correct. 
• Prepares service certificates as per agreements, and obtain approval of responsible persons.  Follow up when payment of fees have been effected.
• Makes travel arrangements for the operations unit team members and performs liaison duties with other units.
• Performs other duties, as required. 

Purpose of the post

Health Officer provides professional technical assistance and support for programme/project design, planning, implementation, monitoring, evaluation, and administration of programme/project activities, including data analysis, progress reporting, knowledge networking and capacity building, in support of achievement of planned objectives of the work plan, aligned with Health programme goals and strategy

Major Duties and Responsibilities of this post include:

Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primary, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

• Accurate information, data analysis, and documentation are timely made available to contribute to situation analysis, sectoral input and reporting.    Assists the preparation and periodic update of the Situation Analysis by compiling Health data, analysing and evaluating relevant information and providing the technical input in a timely and accurate manner.
• Technical assistance is provided in the implementation of integrated Health approaches through participation and collaboration with internal and external partners.
• Work plan and objectives are effectively implemented and planned results are timely delivered through technical    support and coordination         
• Project efficiency and effectiveness are enhanced through effective implementation follow-up.
• Project implementation progress is monitored for adjustment and improvement of program delivery and sustainability.
• Gender sex aggregated data and inputs provided relevant to the Health programme
• Transparency is ensured for supply and non-supply assistance and disbursement of programme funds for Health.
• Effective partnership and working relationships are maintained for advocacy, technical coordination, information sharing and knowledge networking.
• Keeps close contacts with external counterparts, including those of the UN and national partners, in order to improve the ability to collect and disseminate relevant data, exchange information on programme/project development and implementation. Shares knowledge, information, experience and lessons learned.
• Up-to-date programme information is kept available and reports prepared to support the Health programme by the effective implementation of integrated monitoring system.
• Emergency preparedness is maintained, and in emergencies, emergency responses are effectively provided.
• Performs any other duties and responsibilities assigned as appropriate to the purpose of this post, and delivers the results as    required.