Latest Jobs in Accounting & Finance Jobs from Debrezeit

Three Roots International (TRI)Vacancy AnnouncementPosition: Finance, Human Resources & Administration OfficerJob Summary:• The Finance, HR and Administration Officer ensures smooth finance, HR and administrative/operations support services of the organisation by designing/reviewing/updating robust systems and organizational policies and procedures. S/he is responsible to design/review and implement appropriate finance, HR and operations support services including financial management and internal control, procurement, logistics, property management, etc. S/he is responsible to compile, generate and submit/share appropriate finance, HR and operations reports to internal and external users in timely manner.Specific Roles and ResponsibilitiesThe Finance, HR and Administration Officer will:• Oversee the financial operation of the organization under the guidance of the Country Director;• Provide input to the improvement and development of appropriate financial management policies, procedures and systems across Three Roots International; Ensure that adequate internal financial control mechanisms are in place;• Maintain financial information, financial records, donor agreements and staff contracts;• Prepare and analyze budgets, and make recommendations on expenditures;• Review and monitor expenditures to ensure that program funds are utilized appropriately by the end of the fiscal year;• Produce timely and accurate financial reports for the organization;• Ensure the preparation, accuracy and timely submission of financial reports, such as: Quarterly financial reports of project budgets, expenditures, fund balances, and account balances; Annual project status and financial reports;• Check and verify all inventories and promote efficient management of organizational assets;• Provide financial inputs for project proposals, human resource management, logistics, travel and others;• Responsible for all statutory reporting, including government filings, administrative fees, taxes and audits are completed appropriately and submitted in a timely manner.• Arrange transfer of funds to the field office per agreed financial guidelines;• Ensure adequate mechanisms are in place for budget monitoring and review and minimize significant expenditure variances;• Review accuracy of accounts and fund balances, and carry out periodic checks on financial matters;• Oversee the HRM and operations management activities of the organization under the guidance of the Country Director;• Produce timely and accurate HRM and operations support reports for the organization;• Prepare and analyze HR plan and budgets, and make recommendations on expenditures;• Review and monitor HR and operations support expenditures to ensure that program funds are utilized appropriately by the end of the fiscal year;• Provide orientation and training to staff on cost-effective management;• Plan and coordinate procurement activities and oversea performance;• Design and monitor proper establishment and maintenance of stores and properties;• Establish a just recruitment process to build a cadre of competent and committed staff;• Develop HR management tools in line with Three Roots International policies and standards, including job descriptions, salary scales, performance evaluations, disciplinary processes per TRI policies and protocols;• Administer employee files for accurate payment of benefits or allowances;• Review personnel records, staff contracts, leave reports, timesheets, training schedules, travel reimbursement and other related documents;• Support procurement, and obtain approvals from the Country Director on purchases related to the project;• Maintain assets list, supervise inventory of store items, and conduct regular verification;• Create opportunities for staff personal learning and professional development;• Review project documents, and provide support on forecasting budget;• Maintain office legal documents including license/registration certificates, TIN document, etc.;• Follow up on office license registration and renewal, property ownership documents issuance and renewal, etc.;• Oversee the security of staff and facilities, and maintain up-to-date policies and protocols for organizational care of resources.• Provide oversight and management of TRI assets, accounts, outsourced information technology equipment, service providers, utilities and subscriptions;• Design and maintain records for all service contracts including office and space lease, services agreements, etc.• Supervise, coach, train and evaluate performance of staff under her/his supervision;• Perform other duties as required.- Required Travel: Occasional travels within project implementation areas- Duty Station: Debrezeit

Three Roots International (TRI)Vacancy AnnouncementPosition: Finance & Admin AssistantJob Summary:• The Finance and Administration Assistant will be responsible for delivering and maintaining a high standard of day-to-day operations support activities of Three Roots International’s programs. S/he is responsible to handle routine office support services including financial management, store and property management, office records management, programs support, etc.Specific Roles and ResponsibilitiesThe Finance and Admin Assistant will:• Provide secretarial and administrative support to Three Roots International;• Record and dispatch outgoing mail and correspondence including electronic mails;• Manage all incoming mail, and action any correspondence suitable for response;• Answer incoming phone calls, and pass on messages to the appropriate staff;• Forward messages and reminders to the right staff for action ensuring high priority matters are given urgent attention;• Manage office calendar, dealing with external enquiries, booking appointments and informing the parties involved accordingly;• Create and maintain an efficient filing system for organizational documents ensuring an effective storage and retrieval procedure;• Maintain adequate stock levels of stationery and office supplies and consumables;• Handles stores by receiving and issuing goods procured and distributed;• Maintains appropriate store records;• Order stock and none-stock items, and forward requisitions to finance department;• Communicate effectively with all program staff within areas of responsibility;• Support staff in dealing with administrative tasks related to the operation;• Schedule meetings, and represent staff during meetings where appropriate;• Arrange and participate in induction and trainings for staff and volunteers;• Maintain the workplace health and safety, and uphold security policies in a way that minimizes risks to all staff and visitors;• Handles petty cash fund as per the policies and procedures of the organization;• Input accounting entries in the computerized application package;• Prepares and maintains disbursement records including checks, bank transfers, etc.;• Report incidents or accidents to a line manager, and assist in any investigation;• Perform other duties as required.- Required Travel: Occasional travels within project implementation areas- Duty Station: Debrezeit