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International Livestock Research Institute (ILRI)External Vacancy AnnouncementPosition: Program Accountant Job Purpose:Under the supervision of the Program Manager (PM), the Program Accountant will provide financial and administrative support including but not limited to preparation of donor reports for grants assigned.Main duties and responsibilities:Financial Accounting, Project Management and Donor Reporting• Develop and maintain appropriate databases to ensure project financial management is done to meet various program financial demands;• Prepare all projects’ payment requests for sub-grantees in collaboration with Program Manager, Project Manager (PM) and Project Leaders;• Follow up with finance to ensure timely payments to sub-grantees and ensure transfer advices are shared with partners in a timely manner;• Ensure project partners’ financial returns are submitted within set timelines. Review advance requests and financial returns by partners with reference to contractual obligations and partner financial obligations with liquidation effected in the ILRI financial management system;• Preparing detailed monthly, quarterly and annual internal financial reports as requested by PM highlighting issues on over/under expenditure and adjustment of wrong postings in the system and to facilitate monitoring and tracking of project finances, and decision making by Project leaders;• Maintain proper financial and non-financial project records of projects both in electronic (soft) and hard copies;• Prepare donor financial reports/statements in collaboration with Program Manager, Project Manager, Project Leaders and Finance department and maintain appropriate compliance donor reporting databases;• Compute project accruals annually and during project close outs and ensure they are captured in the system;• Raise invoices and follow up reimbursements and transfer advices from partners/donors;• Lead project specific audit and support external/internal audit as may be found necessary;• Support annual budget preparation by working with Program Manager and Project Manager.Proposal Development - Budget Development• Participate in meetings during proposal development;• Providing advise especially providing unit costs etc. towards development of proposal budgets;• Preparing proposal budgets for review by Program Manager, Project Manager and Project Leader• Uploading of project budgets to the ILRI System.Project Settlements Reports, Travel Expense Reports, TAs, Requisitions• Review Project Settlement Reports, Travel Expense Reports and Travel Authorizations (TAs)• Review of all Travel Expense Reports for Program staff and consultants before approval by project leaders. Ensure that all support documents have been attached /provided for.- Duty Station: Addis Ababa, Ethiopia- Grade: 2C- Monthly Base Salary: Birr 19,112 (Negotiable depending on experience, skill and salary history of the candidate)- Terms of appointment: This is a Nationally Recruited Staff (NRS) position, initial appointment is for three years with the possibility of renewal, contingent upon individual performance and the availability of funding. The ILRI remuneration package for nationally recruited staff in Ethiopia includes very competitive salary and benefits such as life and medical insurance, offshore pension plan, etc.
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