Ethiopian Agricultural Transformation Agency (ATA)Vacancy AnnouncementPosition: Program Assistant (Re-Advert)- Term of Employment: One year with possibility of extension- Duty Station(s): Addis Ababa- Required Number: One- Salary & Benefits: Competitive- Application Deadline: June 07, 2019 POSITION SUMMARY• The Program Assistant mainly focuses on administrative and operational support to the Senior Director (SD) of Oromia Regional Branch Office. He/she reports to and provides general administrative support to the office, including scheduling, drafting & compiling meeting minutes, completing expense forms of SD, organizing and supporting team-wide activities, setting up and managing team office equipment and resources, and handling other ad hoc requests.• The successful candidate will have an innovative, can-do attitude, and enjoy working in a fast paced organization that is mission and results driven. He/she will have experience with creating and demonstrate strong attention to detail, and excellent written and verbal communication, and organizational skills. Advancement opportunities are available after strong performance in this role.MAJOR DUTIES AND RESPONSIBILITIES:• Undertake a broad variety of office tasks for Regional Office including: arranging calls and meetings, schedule management meeting, office set-up and management, drafting meeting minutes, organizing travel, and assisting with workshop and training facilitation• Work closely and effectively with all team members within the office to keep them well informed of and prepared for upcoming commitments and responsibilities, following up appropriately. Organize team meetings, inform agendas and presentations, consolidate and review team requests, where appropriate attend meetings to take notes• Compile minutes and presentations, manage online and physical filing systems,• Support department-directorate-wide meetings, events, and projects including travel, and finance activities• Maintain office area, equipment and supplies, including seating, internet connectivity, printers, projectors, stationery, etc.• Handle other administrative and operational duties as assigned, and use good judgement to deal appropriately with urgent requests when the SD is absent or engaged.

Bachelor's

REQUIRED QUALIFICATIONS:
• Bachelor’s Degree, in any field of study, with strong grades.
• At least 2 years of relevant experience in a corporate or development agency setting as a program, executive, or administrative assistant.
• Excellent written and oral communication skills including local language
• Resourceful, confident, positive and energetic
• Team player with good relationship management skill
• Organized and detail-oriented
• Proven ability to effectively prioritize workflow
• High standards of ethics and confidentiality to handle sensitive information
• Proficient in Microsoft Outlook, Word, PowerPoint, and Excel
• Fluency in written and spoken Oromiffa, English and Amharic.

1-3 years

• We invite all candidates meeting the required qualifications to send (i) a cover letter and (ii) CV (maximum 3 pages) at https://apply.ata.gov.et• Also, please DO NOT submit scans of certificates with your application form.• Women are highly encouraged to apply.• N.B. Only short listed candidates will be contacted.