Purpose of the post

Under the supervision of the Chief of Operations, performs operational and administrative support to all Operations sections in ECO.

Major Duties and Responsibilities of this post include:

• Provide operational support in planning, implementing, monitoring and reporting of the cross sectorial and institutional budgets: Coordinate cross cutting operations related issues with other operations sections and field offices, monitor and follow-up actions
• Receives, review, prioritize, research, analyze and provide relevant background information and data, and process actions of routine in nature for approval. Coordinate cross cutting operations related issues with other operations sections and field offices, monitor and follow-up actions
• Prepare, at own initiative, correspondence, reports, evaluations and justifications, as required, on general and administrative issues within assigned area of responsibility.
• Collect data and information and prepare operational management indicator reports for the CO.
• Organize internal operational management meeting takes minutes and distribute to meeting participants. Trigger, monitor and follow-up actions required from individuals until closure and within timeframe.
• Maintains and update operational, policy, management confidential files and Collect data and information and prepare operational management indicator reports for the CO.
• Organize and priorities supervisor’s appointments, and maintains calendar and work schedules, screen visitors and calls and respond to queries with discretion. 
• Clears correspondence for accuracy of statements before submitting to the supervisor for signature.  Ensures that spelling, punctuation and format are correct. 
• Prepares service certificates as per agreements, and obtain approval of responsible persons.  Follow up when payment of fees have been effected.
• Makes travel arrangements for the operations unit team members and performs liaison duties with other units.
• Performs other duties, as required. 

MINIMUM REQUIREMENTS: Education requirements: Completion of high secondary education with college training at diploma level in administration or management; thorough knowledge of modern office procedures and software packages; ability to operate word-processing equipment is required. Knowledge of finance is a distinct asset.  

Work Experience: Seven years of progressively responsible administrative or in junior

management and operational functions, of which at least five years were related to

service with senior officials.

Language Proficiency: Fluency in English and in the local working language of the duty station required.

Nationality:    Candidates should be NATIONALS of Ethiopia.

Core Values: Commitment, Diversity and Inclusion, Integrity

Competencies:  Communication, Working with People, Drive for Results, Analyzing, Applying Technical Expertise, Following instructions and Procedures, Planning and Organizing

Applications must include motivation letter, an updated CV, and a completed UN Personal History Form (P-11) available for download on the same page.

Please DO NOT ATTACH COPIES OF TRANSCRIPTS, ACADEMIC DEGREES OR RECOMMENDATION LETTERS WITH THE APPLICATION. 

UNICEF and UN candidates must also include two recent Performance Evaluation Reports.

Only shortlisted candidates will be contacted.  Applications from qualified women are encouraged