Material Assistant
Embassy of Canada - EthiopiaDescription
Organization: Embassy of Canada - EthiopiaJob Title: Material AssistantSalary: Starting at 226,315 ETB gross per annumVacancy type: IndeterminateTerm Details: This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Addis Ababa, EthiopiaLevel: AssistantClassification: LE-05Location: Addis Ababa, EthiopiaClosing date for applications: 23-11-2018 At midnight UTC/GMTSummary of position:Under the supervision of the Property and Material Manager, the Material Assistant (LE-05) coordinates,organizes and implements the purchasing of all material for the mission, as well as its receipt, storage,distribution and disposal; plans, organizes and controls the maintenance, repair and replacementof material resources; collects data for the development of the mission's material budget and monitors the budget throughout the year; coordinates and organizes the purchase and distribution of all office supplies; controls the mission inventory and distribution of the inventory; controls and organizes the maintenance and distribution of the mission Hospitality equipment and Pack-up Kits; and performs other duties.Important Notes:Candidates are also required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected.• Candidates who are unable to submit their application due to technical difficulties must report these to: RSCEMA.PERSONNEL@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected. • Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required. • Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.• The Embassy of Canada in Addis Ababa does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs. • Candidates requiring any special assistance in attending exams or interviews are requested to inform us.• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Addis Ababa which might arise in the 12 months following the completion of this recruitment process.• If you have any questions at any stage of the recruitment process, please send an email to: RSCEMA.PERSONNEL@international.gc.ca
Educational Requirements
Bachelor's
Desired Skills
Essential Qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.
Education:
• Bachelor’s degree from a recognized university
Language:
• Fluency in English (oral and written);
• Fluency in Amharic (oral and written).
Experience:
• Three years of experience working in procurement or material management OR five years’ experience working in an administrative position in a diplomatic and/or international organization
Experience should have been obtained within the past 10 years
Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
Knowledge:
• Knowledge of procurement and contracting from suppliers and service providers;
• Knowledge of basic budgeting and expenditure principles such as forecasting, monitoring, etc.;
• Knowledge of inventory management principles;
• Knowledge of North American or European quality standards of furnishings, appliances, office supplies and equipment, etc., and repairs;
• Knowledge of general administrative practices and procedures;
• Knowledge of Microsoft Office (Word, Excel, Outlook Mail).
Abilities/Competencies:
• Ability to coordinate conflicting priorities within tight deadlines while meeting work targets;
• Analytical and budgeting skills;
• Effective interactive communication – oral and written;
• Teamwork and cooperation;
• Initiative and sound judgement;
• Adaptability and flexibility;
• Client focus;
• Discretion and professional integrity
Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.
• Previous experience working in a diplomatic mission, in a Canadian Government or Canadian Public Sector environment, or in an international organization;
• Documented experience of quality control and follow-up of projects / purchases;
• Fluency in French, Canada’s other official language.
Operational Requirements:
Ability and willingness to work overtime;
• Leave may be restricted due to operational requirements.
Condition(s) of Employment:
Any job offer is subject to a reliability security screening (including a criminal record and credit check).
• Proof of right to work in Ethiopia and copies of educational qualifications will be required at the interview stage of the process.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter.
Area of selection:
This position is open to individuals who are eligible to work in Ethiopia, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Embassy of Canada in Addis Ababa, Ethiopia does not sponsor work authorizations directly or indirectly. The Canadian Government is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit.
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.
Education:
• Bachelor’s degree from a recognized university
Language:
• Fluency in English (oral and written);
• Fluency in Amharic (oral and written).
Experience:
• Three years of experience working in procurement or material management OR five years’ experience working in an administrative position in a diplomatic and/or international organization
Experience should have been obtained within the past 10 years
Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
Knowledge:
• Knowledge of procurement and contracting from suppliers and service providers;
• Knowledge of basic budgeting and expenditure principles such as forecasting, monitoring, etc.;
• Knowledge of inventory management principles;
• Knowledge of North American or European quality standards of furnishings, appliances, office supplies and equipment, etc., and repairs;
• Knowledge of general administrative practices and procedures;
• Knowledge of Microsoft Office (Word, Excel, Outlook Mail).
Abilities/Competencies:
• Ability to coordinate conflicting priorities within tight deadlines while meeting work targets;
• Analytical and budgeting skills;
• Effective interactive communication – oral and written;
• Teamwork and cooperation;
• Initiative and sound judgement;
• Adaptability and flexibility;
• Client focus;
• Discretion and professional integrity
Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.
• Previous experience working in a diplomatic mission, in a Canadian Government or Canadian Public Sector environment, or in an international organization;
• Documented experience of quality control and follow-up of projects / purchases;
• Fluency in French, Canada’s other official language.
Operational Requirements:
Ability and willingness to work overtime;
• Leave may be restricted due to operational requirements.
Condition(s) of Employment:
Any job offer is subject to a reliability security screening (including a criminal record and credit check).
• Proof of right to work in Ethiopia and copies of educational qualifications will be required at the interview stage of the process.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter.
Area of selection:
This position is open to individuals who are eligible to work in Ethiopia, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Embassy of Canada in Addis Ababa, Ethiopia does not sponsor work authorizations directly or indirectly. The Canadian Government is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit.
Experience Requirements
3-5 years
How to apply
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