Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ)Vacancy Announcement Position: Administrative Assistant- Remuneration: As per the GIZ scale- Application deadline: November 14, 2018- Place of Work: Addis Ababa Responsibilities:The incumbent is responsible for• Ensuring efficient standard correspondence and communication (letters, calls, response to invitations);• Liaising with customers in a service-oriented manner on behalf of the office by providing a professional phone service, welcoming visitors and maintaining a high standard of professionalism in the reception area;• Performing reception and secretariat services on a daily basis;• Filing and overseeing documents in reference files or in Document Management System in line with GIZ’s filing rules;• Assisting the program team in administrative tasks (e.g. procuring tickets).Tasks:• Sort, classify and distribute incoming correspondence (e-mail, letters and other official documents).• Produce documents and presentations to manage data by using a variety of software packages (including WORD, Visio, Excel, Access and PowerPoint).• Develop, organize and update a standard reply system for letters, e-mails, etc.• Create and regular update a list of contacts and addresses (telephone, fax, email).• Register, document and organise incoming and outgoing correspondence (letters emails, packages and personally delivered messages).• Be responsible for distributing and accepting documents and packages to/from the post office, government institutions, embassies etc.• Report damages of office premises and equipment immediately.• Assist in the logistical management and set up of the meeting rooms when needed, check the stock of workshop and moderation material all the time.• Organise travel and accommodation for staff and other external parties.• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments of major units of the programme.• Perform other duties and tasks at the request of management.How to Apply• Interested and qualified candidates shall submit their application letter along with their non-returnable recent CV to the following address:Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ)Email: hreth@giz.deORP.O. Box 100009Addis Ababa, EthiopiaNote: -The name of the position for which the application is made should be clearly marked on the envelope or on the fax applications. Only short-listed candidates will be contacted.Applications from qualified women are encouraged

Bachelor's

Qualifications and Experience
• Bachelor’s Degree in relevant field.
• Minimum of 3 years relevant professional experience, in an international organisation or similar working environment is an asset.
• Good working knowledge of ITC technologies (phone, fax, e-mail, internet).
• Verifiable skills using packages such as MS Office applications (i.e. Outlook, Word, PowerPoint).
• Ability to draft official letters and presentations in a speedy and correct way in English.
• Excellent communication skills in English and Amharic language are mandatory.
• Trustworthiness and ability to maintaining strict confidentiality and observing data protection and associated guidelines where appropriate.
• Ability to organize and prioritize several tasks at the same time working in a dynamic environment.
• Ability to work independently, unsupervised and as part of a multicultural and international team.
• Appropriate appearance and attire.

3-5 years