Ethiopian Agricultural Transformation AgencyVacancy AnnouncementPosition: Logistics Assistant- Term of Employment: One year with possibility of extension- Duty Station(s): Addis Ababa- Required Number: One- Salary & Benefits: Competitive- Application Deadline: February 08, 2020ESSENTIAL DUTIES:• Enter logistics-related data into electronic databases and produce fact based reports and recommend improvements to the existing logistics processes.• Maintain databases of logistics information, and interpret data on logistics elements, such as availability, reliability, and others (movements & maintenance) into the ERP System and generate necessary reports• Maintain logistics records in accordance with government policies, interact with third party logistics service providers, assist to answer incoming calls and message taking• Assist transportation team in the usage of appropriate forms such as vehicle maintenance requests, job cards and others• Provide ongoing analyses in areas such as transportation costs, parts procurement, back orders, or delivery processes• Liase with insurance company for timely renewal and /or termination of all organizational vehicles insurances• Perform other liaison activities with different government and non – government organizations• Ensure payment of bills for telephone, broadband, water and electricity are paid on time• Give support on proper arrangement of transport service for official purpose• Ensure effective communication with various stakeholders on logistics an supply chain management• Arrange, coordinate and schedule external and internal meetings for the logistics unit, participate in the meeting, take minutes and share summaries• Provide support to ensure office supplies for internally use are available• Facilitate team travel related issues;• Help the logistics unit in monitoring, retrieving, sorting and responding to external and internal communications via email, faxes, and phone calls• Handle advance and payment clearance with finance department in timely manner• Assist transactions at warehouse facilities to assess received items & inventory integrity• Organize, plan and generate PR for logistics related procurement requests• In the absence of the storekeeper, oversee store-keeping (in-out) and distribution of program/project material in timely manner and update records• Performing other duties as assigned by logistics manager

Bachelor's

REQUIRED QUALIFICATIONS:
• BA Degree in Business Administration, Economics, Management, Transport or related field.
• At least 2 years of professional experience in providing procurement/ logistic/ Administration support services with government, international or non-government organizations.
• Familiar with logistics/ Administration practices and procedures such as fleet tracking, Liaison, visa & permits, contract administration, web-based data analysis, property and transport management.
• Proven analytical and written presentation skills and ability to communicate to a number of internal and external stakeholders.
• Ability to identify potential problems in logistics team, analyses data and pay attention to detail.
• Computer proficiency and knowledge of databases, spreadsheets and/or logistics programs including report writing skills (Outlook and MS Office, including PowerPoint, Excel, Word).
• Demonstrated effectiveness in meeting deadlines in a role requiring continual attention to detail in composing, typing, and proofing materials.
• Experience establishing organizational systems to improve efficiency and functioning in a fast pace environment.
• Proficiency in English both in writing & verbal.
• Personal qualities including strong human relations & interpersonal and communication skills, suitable for teamwork & synergy, responsiveness, proactive thinking.
• Demonstrates integrity by modelling the organizational values and ethical standards.

PREFERRED QUALIFICATIONS:
• Good interpersonal skills, adaptability, flexibility and ability to prioritize tasks.
• Good command of written and spoken English.
• A valid 3rd grade driving license.
• Computer skills especially in excel spreadsheet and Microsoft word.
• Good planning and organizational skills.
• Innovative and problem-solving skills and capacity to deliver under pressure.
• Strong people and client relationship skills.
• High level of commitment and working with minimal supervision.

1-3 years

• We invite all candidates meeting the required qualifications to submit (i) a cover letter and (ii) CV (maximum 3 pages) to https://apply.ata.gov.et• Please DO NOT submit scans of certificates with your application.• Women are highly encouraged to apply.• Only short-listed candidates will be contacted.