Operations Controller
Ethiopian Commodity Exchange (ECX)External Vacancy Announcement No. 011/2019Position: Operations Controller Job Purpose: - The purpose of this job is to Verify that the receiving and delivery of commodities are carried out as per the exchange’s rule and regulation and essential procedures; to make sure that Goods Receiving Notes and Goods Issuance Notes are properly prepared; to reconciles the physical inventory balance of warehouses against the inventory records and is custodian of all Goods Receiving Notes /GRN and Goods Issuance Notes /GIN documents. SUMMARY MAJOR DUTIES AND RESPONSIBILITIES• Confirms that the overall activities of a branch he/ she assigned is performed in compliance with the set operation policies and procedures;• Responsible for collecting and organizing of all receiving and delivering documents of commodities from all LIC/IC and WHO Supervisor of a particular branch;• Ensures the accuracy and completeness of the documents received and ensure the details are in compliance with the operation Manual;• Files GRN and GIN separately by the name of each LIC/IC, commodity grade and GRN numerical sequence;• Check the accurateness of received documents compared to the IT system;• Maintain inventory stock register, follow and monitor the balances in each shed;• Ensure continuous checking and monitoring of stack balances, end of stack and end of grade reports;• Verify and report any discrepancies between physical existence of commodities and reports received from LICs/ICs to the Head of Branch Operations and to Audit Unit at HO;• Randomly check trucks loaded and ready for dispatch after any addition or deduction is completed, all the necessary documentation including GIN are prepared, and ready to be released;• Conduct a monthly physical count in terms of bags and estimated weight; and document and report the regular physical count to the head of branch operations;• Conducts biweekly warehouse visual inspection and submit the inspection report to head of branch operations;• Make an up to date inventory reconciliation by each LIC, Grade and production year;• Maintain the daily inventory balance;• Conduct weakly physical count;• Ensures that all inventory transactions are properly recorded, documented; and updates the stock records at all times in accordance with the warehouse operations manual by LICs/ICs;• Compiles reports including daily GRN and GIN approval, opening balance, deposit, delivery by classification and grade on a daily basis and submits to the Warehouse Supervisor;• Displays the highest ethical and professional behavior towards the customers/ clients getting services associated with the Exchange at specific warehouse;• Performs other related tasks as assigned by the immediate supervisor.How to apply:• All interested and qualified applicants may send a cover/application letter and updated CV with relevant important documents via: jobs@ecx.com.et or in hard copy by post with position marked on the envelope: Ethiopia Commodity Exchange, P.O. Box 17341, Addis Ababa or at Respective ECX branch Offices on or before February 05, 2019.PLEASE MAKE SURE YOU STATE THE POSITION & LOCATION YOU ARE APPLYING FOR ON THE SUBJECT OF YOUR EMAIL.ECX is an equal opportunity employer and encourages applications from suitably qualified female candidates. Only short listed applicants will be contacted.
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