Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ)Vacancy AnnouncementPosition: Personal Assistant- Application deadline: September 28, 2019- Required Candidates: One- Place of Work: Addis AbabaResponsibilities:• The Assistant to the technical team leader takes on a role supporting the team leader fulfilling his/her tasks. He/she assists the team leader in all program related aspects and daily operational tasks. Thereby, he/she ensures the confidentiality of all administrative and managerial issues contributing to a smooth running of decision makings. The assistant supports smooth communication flow with the technical unit team leader on his/her requirements to facilitate his/her agenda with relevant staff, partners (internal and external), as well as timely and reliable planning and organizing of events. He/she organises the secretariat according to internal and external demands by planning, coordinating and organising upcoming appointments and tasks, properly addressing and clarifying content-related issues and completing everyday paper and clerical work that is assigned to him/her. Further, he/she exercises good communication management contributing to information and knowledge management, developing sound documentation of processes and themes. Tasks:• Organizes and coordinates the technical team leader’s schedule, including arranging necessary travel-logistics (booking of flights, hotels, processing visa-requests)• Manages incoming and outgoing correspondence for the team leader, prioritizes and organizes it.• Reminds, updates and notifies the team leader of daily appointments/ meetings and provides briefings as necessary.• Drafts replies and any other letters in the name of the team leader.• Prepares, organizes and keeps various kinds of information and materials for the team lead and/or meetings as requested.• Assists in creating and maintaining a filing system for the team lead’s office according to GIZ rules and regulations.• Organizes and participates in internal and external meetings and workshops to assist the team leader (i.e. with supporting documentation), including booking of venues.• Follows-up on internal and external meetings and workshops with participants (i.e. disseminating minutes, information, etc.).• Treats information confidentially, specifically in the areas of personnel and finance.• Performs other duties and tasks at the request of team leader.

Bachelor's

Qualifications and Experience:
• Degree in business administration or similar area.
• Minimum of 5 years professional experience in international organization
• Good knowledge of GIZ structure or experience in similar international work environment
• Excellent knowledge of English and Amharic language, written and spoken.
• Excellent communication skills, able to adapt to different target groups.
• Good working knowledge of standard computer applications such as MS Office: outlook, word, excels, PowerPoint.
• Excellent self-organizational and management skills with a problem-solving and results-oriented attitude.
• Trustworthiness and ability to maintaining strict confidentiality and observing data protection and associated guidelines where appropriate.
• Ability to work independently, unsupervised and as part of a multicultural and international team.
• Ability to work under time pressure and being able to multitask.
• Stress tolerance and patience.
• Discipline and punctuality.
• Willingness to learn and obtain further skills as required by the tasks to be performed - corresponding measures is agreed with management.

5-10 years

• Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via Email: hreth@giz.deNote:• Please make sure you mention the Vacancy Number ‘Personal assistant #161’ in the subject line of your email application. Due to large number of applications we categories applications with the vacancy numbers.• Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.• We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.• Applications from qualified women are encouraged.