Ethiopian Agricultural Transformation Agency (ATA)Vacancy Announcement Position: Administrative Assistant-Operations- Term of Employment: One year with possibility of extension- Duty Station(s): Addis Ababa, Ethiopia- Required Number: One- Salary & Benefits: Competitive- Application Deadline: April 7, 2019Purpose of the position• Under the direct supervision of the Senior Director Operations, the Administrative Assistant is responsible to perform administrative and office support activities in a fast moving environment. The Administrative Assistant is a key member of the team who provides a wide and varied range of administrative and organizational support to the Senior Director Operations in particular and to other members of the team in general. Efficiency, attention to detail, flexibility, and good judgment are critical to this role to ensure smooth operations of the team.MAJOR DUTIES AND RESPONSIBILITIES• Schedule appointments/meetings and manage calendars for the senior director• Takes minutes of meetings and distributes to participants• Follow up, process and compile monthly reports come from different departments• Schedule and plan for on-site as well as off-site meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials for Senior Director, Operations and team members as appropriate• Maintain an organized system of tracking, monitoring, and prioritizing tasks and projects across multiple teams• Assist the Team in administrative and office support activities such as preparing/writing letters, memorandums; compiling presentations filing and faxing to the appropriate agencies• Maintaining of mini- store; initiating repairing of office machines• Create, modify and/or maintain organized files and records• Provide communications support and assistance to ensure timely responses to inquiries• Acting as liaison for team with internal & external partners, answering questions, and routing requests appropriately• Demonstrate effectiveness meeting deadlines in a role requiring continual attention to detail in composing, typing, and proofing materials• Request Stationary, and other fast moving supplies from store to maintain readily usable stock• Work as communication focal person for the division• Work proactively and take initiatives to support the varying needs of the team• Other duties as requested by the Senior Director

Bachelor's

REQUIRED QUALIFICATIONS:
• Minimum BA in Management/Business administration, Secretarial Science or other relevant field from a recognized institution; secretarial background is advantageous.
• Minimum of two (2) years of proven experience in administrative assistance, office management or related role in dynamic, preferably international, organization. Experience as assistant to senior management in a changing environment is advantageous.
• Experience setting priorities and meeting deadlines while balancing the needs of providing support individuals, including calendar management and event planning & coordination.
• Demonstrated proficiency with Outlook, Microsoft Office, and PowerPoint.
• Demonstrated positive, collaborative approach to work, including a commitment to client-service and problem solving.
• Strong personal qualities, including strong human relations & interpersonal and communication skills, suitable for team work & synergy, responsiveness, proactive thinking are also required.
• Proficiency in English and Amharic Languages (both written and oral) and good report writing skill.

1-3 years

• We invite all candidates meeting the required qualifications to send (i) a cover letter, (ii) CV (maximum 5 pages), and (iii) a completed online ATA Application Form at https://apply.ata.gov.et• Or email to to recruitment@ata.gov.et• Also, please DO NOT submit scans of certificates with your application form.• Women are highly encouraged to apply. Only short listed candidates will be contacted.