Oxfam EthiopiaVacancy Announcement Position: Country Logistics CoordinatorTeam Purpose- The Business Support team will be accountable for ensuring that all business procedures (HR, Administration, Security, Logistics and IT) are adhered to and implemented in a manner that is compliant with Oxfam policies, standards and procedures.In particular, the Logistics Team will provide a professional, business focussed services on logistics, supply and procurement areas and delivering proactive solutions based approach for resolving issues and ensuring that the operational business requirements are effectively managed to deliver organisational results, and support the achievement of programme outcomes.Key Responsibilities and Accountabilities1. Logistic Coordination & Planning • Maintain an overview of the logistics needs of the Ethiopia programme and work with the team to meet these needs in a timely and quality manner.• Work with programme managers / coordinators to identify logistics needs and develop strategies to meet them in a timely fashion.• Work with programme teams to develop procurement plans for each donor contract, and collaborate with field logisticians on delivering to these plans.• Support managers and proactively be involved in other aspects of programme planning, such as proposal writing, budgeting.• Prepare country – level logistics summary and analysis reports.• Undertake short periods of research or project work to document experience and build up institutional learning on logistical aspects of Oxfam’s work.• Make assessments of the logistics issues of new situations e.g. transportation, new base set ups etc. with or on behalf of other staff, and reporting with recommendations for Oxfam.• In close collaboration with the line manager, Health and Safety Coordinator and Project Managers, assess the need for, and ensure that appropriate physical means are in place (Facilities, communications, safe areas, etc.) to ensure safety of staff in their respective duty stations and also to manage evacuations when necessary.2. Project supply planning & review• In collaboration with the project manager, design an appropriate supply structure, in line with Oxfam standards and procedures:• Throughout the project cycle, provide information for the (re-)planning of supply activities, including in the early stages of new programmes and donor proposals.• Periodically review the effectiveness and quality of the supply process• Maintain a risk register for the supply chain in projects and prepare mitigating actions.• Use supply chain information systems to analyse and select data to prepare management information.• Ensure market research and testing is done periodically to ensure value of money.3. Logistic System and Procedures Management• Maintain an overview of Oxfam policy, systems and procedures relevant to Programme logistics in field bases with Programme Project Managers.• Ensure that logistics-related donor conditionality is met across the Programme response programme.• With the support of the Helios National Focal Point, ensure that Helios is implemented in all Programme field bases location, and to make sure that all the logistics staffs are trained in the usage of Helios system.• Ensure that appropriate stock management are in place in all field bases location and foresee that and updated and accurate monthly stock report is submitted.• Ensure and monitor the fleet management and appropriate data entry into Terramar Tracpoint system. Ensure that all data are collected on time and put into the Tracpoint system and the appropriate staff are well trained and are effectively using the system.• Ensure and monitor appropriate Master asset register, and foresee that an updated asset register is included in reporting from all field bases.• Lead in the development of analysis on transportation requirements in Ethiopia and potential developments. Air, road etc• Ensure that vehicle fleet management routines are established and maintained, including appropriate management of drivers.• Ensure that there is an efficient system in place for the monitoring of fuel purchase and consumption, services and repairs for vehicles and other machines (engines) and that the system is scrupulously applied and reviewed.4. Staff Management and Representation• To input/support the recruitment of logistics staff as well as recruit, train and supervise those under direct management.• Responsible to visit the field teams and programmes regularly in order to monitor the systems, procedures and assess performance of logistic personnel (and make recommendations and plan of action with regard this).• Establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters.• Ensure the implementation of actions in support of Oxfam values and policy, including gender and diversity mainstreaming.5. Matrix Management• Contribute to the monitoring of the capacities of all Programme logistics staff in Ethiopia. This will be achieved through mentoring and supervision and also through other learning forums and methodologies.• Support Programme Managers in Performance management of logistics staff according to Oxfam’s performance management system. Assist in the Matrix management line to set objectives, develop capacity, and evaluate performance.6. Partnership• Lead on the assessment and monitoring of Supply & Logistics capacity in partner organisations.• Ensure that the design and delivery of supply with implementing partners is collaborative• Coordinate activities and resources with implementing partners to achieve common objectives.• Assess and monitor learning and development needs for partner organisations.• Manage, develop, and implement learning interventions for partners.How to Apply• Interested candidates who meet the above requirement should submit CVs and application through Oxfam internal recruitment system - https://jobs.oxfam.org.uk on or before January 13, 2019.• Only short listed applicants will be contacted.• Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us.• We are committed to ensuring diversity and gender equality within our organisation. Women applicants are particularly encouraged to apply.

Bachelor's

Technical Skills, Experience & Knowledge
Essential
• Masters/Post-graduate academic qualification on Logistics and Supplies Management or related discipline (where appropriate in the local context)
• Relevant experience of 5-7 years for Masters and Post-graduate holders or 7-10 years for Bachelor holders, preferably in an international NGO out of which 3 years should be supervisory/managerial experience.
• Extensive experience in logistics related skills as listed above (managing supplies, assets, team support, vehicle fleet management, security awareness and communications);
• Strong analytical and strategic planning skills;
• A proven record of effective management of people and resources, including planning and organisational skills
• Excellent negotiation skills, and good interpersonal and team skills, together with the capacity to remain calm under pressure and not lose sight of strategic priorities.
• Experience of management/supervisory responsibilities, including support to development of others (including mentoring/ coaching, and team building experience);
• Willingness to travel app. 40% to field bases;
• Good working knowledge of English
• Experience in insecure environments, and knowledge of the principles of security management;
• Sympathy with the aims and objectives of Oxfam;
• Commitment to humanitarian principles and action;
• Commitment to Oxfam’s equal opportunity, Safeguarding and gender policies. Demonstrated experience of integrating gender and diversity issues into logistics programmes an advantage.
• To be familiar with and abide by Oxfam’s and other relevant Code of Conducts, UN/Red Cross etc, Oxfam’s policies, procedures and other regulatory codes.
• Strong leadership qualities to manage the team, motivate them and to influence other colleagues to perform, both within logistics and across other functions.
• Excellent communication/networking skills to enable his/her team to articulate any issues to management as well as other stakeholders.
• Demonstrated problem-solving and organizational skills.
• Ability to prioritize, to make decision independently and to analyse data and understand connections.
• Have procedural mindset, understanding of quality management principles, and give attention to details.
• Be an individual with high standards of integrity, with excellent negotiating skills and ability to manage external relationships.

Desirable
• A qualification in humanitarian supply and logistics
• Professional qualification in Procurement management like CIPS
• Previous international work experience, ideally with non-governmental organisations;
• Good knowledge of Helios system

5-10 years