Latest Jobs from Danish Refugee Council

Danish Refugee Council Vacancy AnnouncementPosition: Finance Manager- Location: Addis Ababa- Reports to: HoSS - Grade-F1- Start of Contract & Duration: One YearDUTIES AND RESPONSIBILITIESResponsibilities: People Management: • Lead and manage the finance team (including people planning, performance, well-being, and staff development) • Support the development and implementation of financial management capacity building of staff in the Country Finance team and provide support to the Area based Finance teams • Work to build the capacity of finance staff members throughout the program through frequent in-service training sessions and mentoring support.Financial Management and Planning • The Finance Manager will oversee the finance department for the entire operation, providing training and oversight to country office finance staff as well as advising and ensuring adequate support to area office finance staff. • In close cooperation with Managers in geographical area reinforce existing procedures and systems for financial management and control in compliance with guidelines of DRC’s Operations Handbook, internal guidelines, and donor requirements• Support timely delivery of quality financial reports to donors and internal reports to colleagues and HQ • Ensure compliance with relevant country statutory and other financial obligations such as tax, levies and statutory returns• Monthly financial briefings to Head of Support Services, including active participation in monthly Budget Follow Up reviews • Ensure thorough and effective budgetary control in the country programs • Liaise with relevant Managers on key financial issues for all programs in the country, including co-funding, financial reporting, key variances, and recommend and support any remedial action required, reporting major issues to the Head of Support Services for action• Collecting cash forecasts from all Programme Managers and requesting funds in a timely manner• Maintain a continuous overview of funding levels and pay particular attention to shared support costs, including staff salaries• Ensure all required documentation for financial audits in cooperation with Coordination staff and HQ• In preparation for local audits, the Finance Manager will support the Country Director and the Senior Management Team of DRC in liaising government officials, and external auditors, related to issues of audit and compliance.• Contribute to the development of proposals with regards to budgeting in cooperation with Managers• Ensure a Master Budget is in place and lead a monthly gap analysis meeting with Senior Management Team • Supervision, audits and controlling and implementation of corrective actions related to the DRC standards for operations. This includes, among other things, supervision of all financial reporting and financial procedures, including the monthly schedule for financial reporting, donor reporting and audits, cash flow and liquidity management, legal framework and reporting relations to National authorities.• Develop a risk management plan for the country that identifies the major financial and operational risks and implement a mitigation strategy. This will be done through regular review of the country Risk Register and Issues Log and submission of quarterly inputs from the Finance department. Systems Improvement and Compliance• Ensure DRC Dynamics is used to its full capacity as per the guidelines set by DRC’s Headquarters and Regional Office.• Ensure proper application of ERP finance processes across the country, providing remote and in-person field support and guidance. • Responsible for ensuring all new Finance staff across DRC Ethiopia and Djibouti receive an in-depth induction to Microsoft Dynamics as applicable to their role• Apply reports and data analytics from ERP system to improve performance in the country• Ensure that Country ERP support is in place (i.e. super users)• Improve and implement comprehensive internal office controls in line with DRC’s Operations Handbook• Develop process for approving and monitoring spending to different DRC’s projects through Area Managers• Coordinate financial management and systems training for non-finance staff • Travel to field location(s) as necessary and provide oversight of field office financial systems and processes if needed • Support the finance team on key compliance issues, such as DRC’s Operations Handbook, ChSA (Charities and Societies Agency) audit • Review key processes and work closely with the Head of Support Services (HoSS) to suggest improvements for scale and efficiency, while managing risk Reporting and Analysis• Lead monthly review of project expenses comparing actual to budget and analyzing variances • Participate in ongoing analysis, forecasting and review of project expenses, accruals, and projections • Prepare and submit ad hoc reports on portfolio financial status for senior management, including annual Prognosis reports, in coordination with Head of Programme for pipeline projects affecting Master Budget gap analysis • Review and approve the financial close-out of program activities as required by grant rules, and verify documentation and information is complete Accounting• Review all financial data entries that go into the Dynamics ERP system• Ensure all payment requests and wire transfer requests for payments to vendors are completed in compliance with contract requirements and paid on time, adjusting work processes in the country office Finance department as required• Ensure on time management, review, and processing of payroll, invoices, and in-field fee payments in accordance with DRC’s accounting procedures and donor policies • Ensure bank statements, bank reconciliations, and submitted expense reports are reasonable, allocable, and auditable are posted on Dynamics• Review monthly reconciliation of Bank accounts and prepare monthly close out as per the guidelines provided by HQ• Prepare for and participate in all financial reviews/audits required • Ensure that all month & year end accounts reconciliation and closure are done on a timely basisAll DRC roles require the post-holder to master DRC’s core competencies: • Striving for excellence: You focus on reaching results while ensuring an efficient process. • Collaborating: You involve relevant parties and encourage feedback. • Taking the lead: You take ownership and initiative while aiming for innovation. • Communicating: You listen and speak effectively and honestly.• Demonstrating integrity: You act in line with our vision and values.

Danish Refugee Council Vacancy AnnouncementPosition: Team leader- Finance and Admin- Location: Dolo Ado- Employment Category: G- Reporting To: Area Manager- Start of Contract & Duration: 12 Months RESPONSIBILITIESFinance, accounting and donor reporting• Maintain timely and accurate accounting record in compliance with DRC policies and procedures.• Support finance staff in all assigned field offices in maintaining accurate and complete accounting database and filing.• Perform spot checks and furnish reports to Support services manager for his/her review.• Implement donor compliance check list for each grant in Rakhine as communicated by line manager.• At field level, assist area manager conducting budget follow ups and monitor grant spending plan. Liaise with Program Managers for regular budget monitoring;• Assist Support Services manager in preparing donor reports. Ensure all accounting record/documents are submitted to country office as per set timelines.• Ensure all financial documents are filed and archived systematically and safely stored.• Ensure cash flow of field offices are maintained and cash and bank balances are maintained corresponding to operational needs.• Safe keeping of cash in safe and transit to be ensured• Support the development of new proposals by providing required financial data, analysis etc;• Produce accounts receivable and payable repots at the end of each month and ensure reconciliation of accounts on monthly basis;• Support in developing and regular monitoring of budget controls, planning and reporting;• Support in review and update field support budget and ensure reflection of required cost in new proposals;• Support in development and implementation of shared cost allocation tools;Audit & Compliance• Assist line manager in developing post audit improvement plan and implement the same in respective field officesAudit focal person for internal and external audits, conducted in the assigned field offices.• Train finance staff over over donor compliance rules and monitor compliance accordingly.• Assist Finance Officer with monthly reviews of planned versus actual expenditures;• Assist Office Officer with quarterly expenditure reviews to guide and recommendations to Programme Manager on budget revisions and planning.Personal Leadership• Consistently demonstrate flexibility, resilience and ability to maintain positive relationships and composure, even under difficult circumstances;• Maintain high ethical standards and treat people with respect and dignity;• Demonstrate an awareness of his/her own strengths and development needs.Team Management• Create a sustainable work environment of mutual respect that attracts motivated, skilled and effective team members and enables them individually and collectively to strive to achieve excellence;• Periodically organize or coordinate specific workshops/trainings for program team as well as Operations Support Team on finance matters from any donor source;• Develop work plan for finance team in field offices and share with Support services manager for approval.• Review and revise Job descriptions of finance team and perform performance reviews.DRC Dynamics ERP System• Ensure that finance processes under supervision are handled properly via DRC Dynamics;• Ensure ERP finance functionalities are properly used by concerned staff and team has proper knowledge and access to information to use DRC Dynamics;• Apply reports and data analytics from ERP system to improve performance in area of concern.• Focal person for area finance teams related to support to heavy users for finance module.Additional Tasks• On request perform any other additional duties assigned by the supervisor(s) in order to allow the organization to function optimally.• This job description is not a definitive task list but has been done to clarify the responsibilities of the employee.• Replace Admin and Finance Officer during absence;• Perform other relevant duties as assigned by line manager