Latest Jobs from Department for International Development (DFID)

Department for International Development (DFID)Vacancy Announcement Position: B2 Deputy Programme Manager Job DescriptionPolicy/Programme Management:• With the Team Leader and Senior Responsible Officer take responsibility for overall programme management of the team portfolio, delivering through a• programme team of four staff Programme Officers/ Programme Assistants ?? Programme Management in this role involves it’s design, implementation and monitoring, working with external stakeholders, representing DFID in nationalforms and engaging in policy discussions.• Ensure compliance with DFID rules across the programme portfolio and provide advice to Advisers/ SROs on how to ensure their programmes fit with these.• Quality assure all programmes have current risk registers, delivery plans and delivery chain maps and have meet Transparency requirements• Represent DFID at meetings with donors and other partners and provide backstopping support to advisers in the team Quality assuring drafted Memorandum of Understandings Project Memorandum, submissions, Terms of References and other project documents in partnership with other team members.• Participate in appraisal and monitoring missions, actively follow up progress reports and quality assure they follow reporting procedures as laid out in the Project Memorandum.Commercial• Coordinate team’s commercial requirements, issues and responses and provide feedback to Delegated Procurement Officer and as necessary escalate.• Take the lead on ensuring commercial excellence for the team Ensure Value for Money (VfM) through good programme management and commercial practice.Finance and Administration• Ensure strong financial management of team’s portfolio.• Provide quality advice to team members and cross- DFID-E on programme, financial and system issues.• Quality assures programme/project expenditure against commitments and forecasts are accurate and timely; adjust programme finances in line with the guidance.• Ensure programme team is keeping up to date records in Vault.Corporate Compliance• Ensure follow up on audits visit recommendations.• Respond and coordinate to other corporate requests as required.SUCCESS PROFILES – CIVIL SERVICE BEHAVIOURS• Seeing the Big Picture• Making effective decisions• Working together• Leadership• Communicating and influencing• Delivering at PaceHow to Apply• Success Profiles are the new recruitment framework used within the Civil Service.• Candidates should be able to clearly demonstrate in their application examples of the behaviours as per the above for each applied for position.• Details of the above HM Government Success Profiles (Civil Service Behaviours) are available by clicking this link.• Application Form and Civil Service Behaviors can be found at: https://www.gov.uk/world/organisations/dfid-ethiopia/about/recruitment• The candidate must complete and send the application form to AfricaHRHubRecruit@DFID.GOV.UK with a copy of their most recent CV. The subject line MUST read “ETH/1901”.• Failure to follow the outlined procedure might result in the application not being considered. The closing date for the vacancy is COP on 11 August 2019.If no response has been received after 2 weeks from the closing date, consider the application as unsuccessful.DFID is committed to equal opportunities in its staffing policy and does not discriminate on the grounds of race, gender, age, religion, sexual orientation or disability. Selection will be on merit.

Department for International Development (DFID)Vacancy Announcement Position: B2 Deputy Programme Officer Main Tasks• Programme management: Handle programme management tasks such as programme design, formalising commitments, mobilising procurement, monitoring and evaluation such as participating reviews, field visits and timely reporting efficiently and quickly, and in line with DFID policies, procedures and guidelines.• Follow up on the status and update on programme logframes, delivery plans and risk matrix along with Senior Responsible Officer /lead advisor• Lead on reviewing of quarterly reports and other TWG meetings as necessary.• Input into DFID-E corporate reporting either through the Deputy Programme Manager or the Operational Excellence Team.• Drafting briefings, correspondence, presentations etc.• Archiving closed programmes following DFID’s guidelines and procedures.• Procurement: Lead on procurement tasks including drafting Terms Of Reference, contract negotiation, contract management, contract amendments, and other tasks along with the concerned team and local contract officer.• Financial Management: proactively manage financial forecasts, working closely with spending partners, advisers, Senior Responsible Officers to create realistic and up to date spending forecasts over the Financial Year, and accurate budget profiling for outer years, ensuring these are regularly updated in DFID system.• Review partner/supplier financial reports and ensure all payments meet DFID’s financial rules and agreed project payment requirements• Ensuring audit report and/or Annual Audited Statements for assigned programmes are received, reviewed and findings pro-actively followed up along with Senior Responsible Officer and other donors as relevant• Documentation: Enter key docs and information into Aid Management Platform and Vault including audit reports, updated logframes, Annual Reviews, business cases, reports, etc.• Provide support to lead advisers in the team as required.• Representing DFID, attend external meetings, field visits etc and report back (written and oral) to the team.• Respond to enquiries both within DFIDE and externally.Knowledge• Understanding of the Programme Cycle Management/SMART guide.• Working knowledge of the systems and processes related to expenditure management on projects and programmes.• Working knowledge and practical experience on programme management Understanding of the importance of accurate and up-to-date management information.• Working knowledge and practical experience on financial management/ administration.• Working knowledge on procurement and partner managementSUCCESS PROFILES – CIVIL SERVICE BEHAVIOURS• Seeing the Big Picture• Making effective decisions• Working together• Communicating and influencing• Delivering at PaceHow to Apply• Success Profiles are the new recruitment framework used within the Civil Service.• Candidates should be able to clearly demonstrate in their application examples of the behaviours as per the above for each applied for position.• Details of the above HM Government Success Profiles (Civil Service Behaviours) are available by clicking this link.• Application Form and Civil Service Behaviors can be found at: https://www.gov.uk/world/organisations/dfid-ethiopia/about/recruitment• The candidate must complete and send the application form to AfricaHRHubRecruit@DFID.GOV.UK with a copy of their most recent CV. The subject line MUST read “ETH/1901”.• Failure to follow the outlined procedure might result in the application not being considered. The closing date for the vacancy is COP on 11 August 2019. If no response has been received after 2 weeks from the closing date, consider the application as unsuccessful.DFID is committed to equal opportunities in its staffing policy and does not discriminate on the grounds of race, gender, age, religion, sexual orientation or disability. Selection will be on merit.

Department for International Development (DFID)Vacancy Announcement Position: C1 Assistant Programme Officer Financial Administration:• Keeping up-to-date records of all financial expenditure for the Ethiopia Programme.• Ensuring Payment Authorisation Form have been appropriately completed.• Maintain a list of all payments against each project.• Follow up on any outstanding invoices.• Maintain the Programme Spreadsheet and provide information to the ProgrammeTeam for financial returns:• Make consultancy payments within the deadline.• Ensure all disputed invoices are recorded.• Follow up on suspense amounts and provide update on progress.Project Administration:• Drafting project documentation e.g. completing the information on the Project Header Sheet and Authority to Engage Form for employing Consultants.• Support the Programme Team by liaising with HQ functional Departments (Accounts team in the UK, Procurement Department, etc)• Ensure required documents are provided on time for setting up of management information on the applicable system.• Ensure that all reports are received from project implementers / partners on a timely basis.Administrative Support• Help in organising visits/meeting/trainings/workshops (handling logistics, sending out invitations and appointments, organising refreshments, taking minutes and circulating in a timely manner).• Provide administrative support to the Programme Team.• Take note of the entire programme meeting.• Ensure that all programme events, consultants visits are on the calendar.• Provide ad hoc support to the team as required.SUCCESS PROFILES – CIVIL SERVICE BEHAVIOURS• Working together• Communicating and influencing• Delivering at Pace• Managing a quality of serviceHow to Apply• Success Profiles are the new recruitment framework used within the Civil Service.• Candidates should be able to clearly demonstrate in their application examples of the behavioursas per the above for each applied for position.• Details of the above HM Government Success Profiles (Civil Service Behaviours) are available by clicking this link.• Application Form and Civil Service Behaviors can be found at: https://www.gov.uk/world/organisations/dfid-ethiopia/about/recruitment• The candidate must complete and send the application form to AfricaHRHubRecruit@DFID.GOV.UK with a copy of their most recent CV. The subject line MUST read “ETH/1901”.• Failure to follow the outlined procedure might result in the application not being considered. The closing date for the vacancy is COP on 11 August 2019.If no response has been received after 2 weeks from the closing date, consider the application as unsuccessful.DFID is committed to equal opportunities in its staffing policy and does not discriminate on the grounds of race, gender, age, religion, sexual orientation or disability. Selection will be on merit.

Department for International Development (DFID)Vacancy Announcement Position: B1 Programme Manager & Results Officer Job Description: Programme Management Expertise (25%)Work as a driving member of the DFID-Ethiopia Programme Champions team to:• Ensure Learning Forums (the office monthly training event) and Programme Network meetings promote good strategy development, learning and sharing of best practice. Quality assure all presentations in advance and actively identify interesting and relevant topics for the office.• Promote and develop the capability of DFID-Ethiopia staff on programme management issues (incl. safeguarding), embedding the new Programme Capability framework (the framework that sets out how programme management can be strengthened) and driving a culture change for better programme management• As part of the Programme team make recommendations to SMT on what more should be done to improve programme management and carry these activities outProgramme Management of Strategic Fund and Support to the Ethiopian Census (25%)• Form a seamless working relationship with the Senior Responsible Owner (SRO) of the Strategic Fund and Census programmes to ensure excellence in programme management• Be a first point of contact on the Strategic Fund, include raising awareness in the office on application procedure and conducting quarterly surveys amongst users on spend and quality of research outputs• Ensure programme Delivery Plans are regularly maintained and up to date• Support annual reviews and due diligence assessments as appropriate to time and quality• Ensure programme compliance with DFID’s Programme Smart Rules and that key programme capability principles and best practice is appliedSupport DFID-E’s results collection, reporting and data quality (20%)• Lead on results reporting at the bi-annual results reporting rounds. Actively liaising with DFID HQ to understand methodological requirement, commission results, work with SROs and Results Adviser to quality assure results and provide meta data to describe methodological assumptions made to HQ• Support further results returns throughout the year• Co-lead on Building DFID-Ethiopia capability on results and data quality through training activities, feeding into Annual reviews etc, and using the Learning Forum to share best practiceCompliance, Corporate Returns and Knowledge Management (20%):• Lead on the Statement of Assurance• Ensure 100% timely return of all corporate returns– allocating these out to relevant staff and ensuring all are clear on timelines for return• Lead on the Programme & Finance Compliance checks to be carried out on a quarterly basis by OPEX and feed into preparation for external audit• Ensure DFID-Ethiopia’s pipeline Business Case tracker is maintained and updated on a weekly basis, present alongside relevant and insightful analysis to SMT on quarterly basis• Ensure the DFID-E safeguarding area in VAULT is up to date with best practice and key documents• Update and maintain the team Lesson Learning and Evaluation subfolders on VAULT with latest relevant material. Actively promote this learning space amongst DFID-ESafeguarding working group (10%)• Schedule monthly meetings, write up minutes and follow up on actions with members of the group• Support group lead to present key findings and identify decision points to Senior Management Team on a quarterly basis.SUCCESS PROFILES – CIVIL SERVICE BEHAVIOURSSuccess Profiles are the new recruitment framework used within the Civil Service.Candidates should be able to clearly demonstrate in their application examples of the following behaviours:• Delivering at Pace• Leading and Communicating• Changing and ImprovingHow to ApplyThe full Job Description, Application Form and Civil Service Behaviors can be found at:https://www.gov.uk/world/organisations/dfid-ethiopia/about/recruitment• The candidate must complete and send the application form to AfricaHRHubRecruit@DFID.GOV.UK with a copy of their most recent CV. The subject line MUST read “ETH/1902”.• Failure to follow the outlined procedure might result in the application not being considered. The closing date for the vacancy is COP on 11 August 2019. If no response has been received after 2 weeks from the closing date, consider the application as unsuccessful.DFID is committed to equal opportunities in its staffing policy and does not discriminate on the grounds of race, gender, age, religion, sexual orientation or disability. Selection will be on merit.