Latest Jobs from SILVER SPRING Production and Promotion P.L.C

Company: SILVER SPRING Production and Promotion P.L.CPosition: Executive Assistant to CEO/Office ManagerReports to: CEOPlace of Work: Addis AbabaApplication deadline: May 17, 2019Required Candidate: OneSalary: Very attractive and Negotiable General Responsibilities:The Executive Assistant to the CEO/Office Manager primary responsibility is to provide logistical support and office coordination to the organization, ensuring the installation of appropriate systems and tools for the team’s success. Specifically, the position is responsible for providing assistance to the CEO, providing general office management, and meeting and event coordination.Essential Duties and Responsibilities:.Job Duties:• Writes error-free, eloquent emails and letters for various events and announcements. • Updates and maintains phone lists for CEO.• Maintains confidentiality and uses a high degree of discretion.• Works in a professional and focused manner to schedule internal and external meetings. • Prepares for meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units.• Uses Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences.• Takes notes and distributes meeting minutes, agendas and meeting packages.• Works closely with the company’s team to arrange meetings and events as needed.• Assists with recruitment efforts, new hire orientations and terminations.• Acts as a liaison with any office-related issues.• Acts as a liaison with outsourced IT consultant on all technology-related issues, including rapidly responding to staff problems and network outages.• Sets-up staff meetings, maintains staff calendars and organizes team events.• Answers and directs calls and emails of the CEO of a general nature.• Provides timely and proactive management of the organization’s office environment.• Maintains physical and electronic office filing systems for CEO.• Prepare business proposals.• Support business and proposal development process improvements.General• Maintains punctual, regular and predictable attendance.• Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder.• Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.• Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude.• Provides systematic and dependable follow up, as well as a high level of organization and preparedness.• Maintains workflow under pressure and in a fast-paced, high-profile work environment.• Respectfully takes direction from CEO.• Other duties as assigned.