Latest Jobs from United Nations Development Programme (UNDP)

United Nations Development Programme (UNDP)Vacancy AnnouncementPosition: Procurement Assistant- Contract type: Fixed Term Appointment (G5) - * Fixed Term Appointment is a staff contractual modality.- Duration: One year (renewable)

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United Nations Development Programme (UNDP)Vacancy AnnouncementPosition: Procurement Specialist- Contract type: Fixed Term Appointment (NOC) - * Fixed Term Appointment is a staff contractual modality.- Duration: One year (renewable)

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United Nations Development Programme (UNDP)Vacancy AnnouncementPosition: Driver - EDC- Contract Duration: 6 months with possibility of extension- Application Deadline: December 17, 2019Duties and ResponsibilitiesSummary of Key Functions:• Provision of reliable and secure driving services• Proper use of vehicle• Day-to-day maintenance of the assigned vehicle• Availability of documents/ suppliesSpecific Roles and Responsibilities1. Ensures provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required.2. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.3. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.4. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts.5. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

United Nations Development Programme (UNDP)Vacancy AnnouncementPosition: Administrative Associate- Contract Duration: 1 Year with possibility for extension- Application Deadline: December 17, 2019Duties and ResponsibilitiesSummary of Key Functions:-• Performs, under minimal supervision, the full range of office management and administrative support functions;• Maintains liaison with the program manager regarding on-going programmes and other administrative matters; monitors processes and schedules related to the Section’s outputs, products, tasks, etc.• Ensures smooth and efficient information flow within the office; prepares and processes confidential information; assists in the development of office administrative systems and procedures.• Provides assistance in the coordination of service-wide activities (meetings, training, etc.), special projects and events.• Orients new staff to relevant administrative procedures and practices and provides general assistance to other office support staff, as required; may coordinate the work of office support staff in providing meetings servicing/administrative support to the Units.• Responds to complex information requests and inquiries (e.g. answers requests requiring file search, etc.).• In collaboration with the protocol support staff members and their dependents by processing requests for visa, identity cards and other documents in accordance with requirements for the UN and national government in collaboration with the senior office driver• Coordination of asset management in the Office, timely preparation and submission of periodic inventory reports and staff table• Assists in the preparation of presentation materials using appropriate technology/software.• Maintains calendar/schedules; monitors changes and communicate relevant information to appropriate staff inside and outside the immediate work unit.• Performs a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office supply and equipment orders, etc.), including preparing and/or processing administrative requests/documents (e.g., travel requests, expense claims, vouchers, visa applications, etc.).• Maintains files (both paper and electronic) and databases for work unit.• Performs other duties as assigned.

United Nations Development Programme (UNDP)Vacancy Announcement Position: Intern for Development Effectiveness and South-South Cooperation- Location : Addis Ababa, ETHIOPIA- Application Deadline : 21-Oct-18 (Midnight New York, USA) - Languages Required : English French - Duration of Initial Contract : 3 to 6 monthsDuties and Responsibilities- Under the supervision of the South-South Cooperation and Development Effectiveness Specialist, the intern shall perform, inter alia, the following tasks:Research, Policy Analysis and Knowledge Management:• Assist in the mainstreaming of South South/Triangular Cooperation Principles into national development programmes and strategies, including through the SDGs domestication process;• Provide support to countries in the codification of good practices and in their dissemination through SSMART and South-South exchanges to other countries;• Support SSC&DE team in the research and policy analysis of African trends and challenges on merging South South/Triangular Cooperation partnerships;• Maintain regional needs assessment mappings and databases on South South/Triangular Cooperation in a structured way;• Draft, review and edit concepts notes, knowledge products and presentations on the subject matter for internal and external purposes.Support to workshops and events:• Support the team in organizing webinars and online Communities of Practice;• Provide substantive, administrative and logistic support to regional and global events related to South-South Cooperation;The more specific focus will be decided in consultation with the intern taking into account his/her skills development interests.

United Nations Development Programme (UNDP)Vacancy AnnouncementPosition: Procurement AssociateClosing Date: September 13, 2018Contract type:- Fixed Term Appointment (G7) - * Fixed Term Appointment is a staff contractualmodality.- Duration: One year (renewable)

United Nations Development Programme (UNDP)
Vacancy Announcement

Job Title: Procurement Associate

- Duty Station: Addis Ababa, Ethiopia
- Contract Duration: 1 Year with possibility for extension
- Application Deadline: September 13, 2018

Duties and Responsibilities:
1. Ensures administration and implementation of the operational strategies focusing on achievement of the following results:
• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper functioning of a client-oriented procurement management system;
• CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics, control of the workflows in the Procurement Unit;
• Elaboration of proposals and implementation of cost saving and reduction strategies in consultation with office management;
• Provision of researched information for formulation and implementation of contract strategy and strategic procurement in the CO and the RSC including tendering processes and evaluation, managing the contract and contractor, legal considerations and payment conditions, sourcing strategy, supplier selection and evaluation, quality management, e-procurement introduction.
2. Organizes procurement processes for the RSC, CO projects and at the request of other Agencies focusing on achievement of the following results:
• Preparation of procurement plans for the office and projects and their implementation monitoring;
• Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
• Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas. Buyers profile in Atlas;
• Review of procurement processes conducted by projects; submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
• Presentation of researched information on procurement in the CO and the RSC;
• Preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies;
• Organization of joint procurement processes for the UN Agencies in line with the UN reform.
3. Ensures provision of travel and other services support to the CO and RSC, focusing on achievement of the following results:
• Provision of travel services. Performing a Buyer role in Atlas for preparation of POs for travel and other administrative services;
• Organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation. Preparation of POs to the RSC;
• Oversee the arrangements of workshops, conferences, retreats and other events;
• Facilitate DSA payments, liaise with travel agencies and provide support to related surveys;
• Contracting and review of outsourced services for the RSC;
• Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports.
4. Supports procurement processes of individual contracts for the CO and the RSC focusing on achievement of the following results:
• Provision of inputs to preparation of procurement plans in relation to IC modality for the RSC;
• Preparation of purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services. Buyers profile in Atlas;
• Implementation of the internal control system which ensures that purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
• Provision of information for preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP;
• Review vendor information for compliance;
• Ensures IC compliance with relevant insurance policies;
• Receive and review PO payment requests for the CO and RSC in relation to the IC modality, including travel costs (F.10) and ensure required documents are provided before approval;
• Provide advice and information related to procurements of Individual Contractors;
• Provide assistance in problem-solving relating to procurement process with Atlas;
• Propose guideline adjustments if felt necessary, performs any other tasks and duties the organization may reasonably request in relation to its mandate.
5. Ensures proper control of CO and RSC Assets focusing on achievement of the following results:
• Preparation of inventory reports;
• Implementation of Inventory and physical verification control in the RSC, CO and projects;
• Ensures recovery of cost and billing for various procurement services rendered by the organization to the RCS, projects and other UN Agencies.
6. Ensures facilitation of knowledge building and knowledge sharing in the CO and the RSC focusing on achievement of the following results:
• Organization of trainings for the operations/ projects staff on Procurement;
• Synthesis of lessons learnt and best practices in Procurement;
• Sound contributions to knowledge networks and communities of practice.

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