Latest Jobs in Admin, Secretarial & Cler Jobs from Yabello Admin, Secretarial & Cler

 

 

Internal/External Vacancy Re-Announcement

Job Announcement Number: SCI/HFO/026/2014

 

 

INTRODUCTION

 

Save the Children (SC) has an opening for the following positions. If you are interested to join our team, please review below each position’s specification and requirement to help you make a decision

 

Position I:

Job Title	Finance and Admin Assistant
Place of Work	Yabello
Monthly Salary in ETB	As per the organization scale
No. of Positions	1
Length of Contract	6 Months

 

JOB SUMMARY:

 

• To act as the Administrative Assistant and Cashier and perform a variety of diverse secretarial and administrative duties involved in the ordering, cataloguing, filing, circulating, and maintenance of records, books, reports, periodicals, serials, abstracts, and manuscripts. To maintain the strictest confidentiality with respect to all secretarial requests and cash handling at all times. To perform and promote Save the Children objectives with respect to SCI’s Code of Conduct, and Personnel Manual .To ensure transparent and accountable financial practice, in line with SCI’s Finance Policy, Donor, and Government of Ethiopia requirements.

 

KEY AREAS OF ACCOUNTABILITY:

1. Financial record keeping duties

• Handle petty cash.

• Maintain petty cash book and report expenditure and cash balance to finance officer on daily basis.

• Enacts payment of staff salaries monthly under the supervision of the Finance Officer and according to the payroll.

• Assist Finance in maintaining all financial documentation in a transparent filing system.

• Perform any other related tasks assigned by his or her supervisor

 

2. Secretarial Duties

• Makes appointments, schedules meetings, and compiles required documents for meetings.

• Informs individuals of meeting times beforehand and takes minutes in meetings as required.

• Makes hotel and travel bookings.

• Makes photocopies and maintains records; sends and receives faxes; maintains records of all (private) international calls.

• Updates Merlin Ethiopia constant companion and forwards to PAM and Logistics Coordinator every month by the 3^rd day (European calendar).

3. Clerical duties

• Manages incoming and outgoing written correspondence and drafts routine responses as requested.

• Type’s correspondence: letters, reports, statistics, and related office material upon request.

• Coordinates the clerical work of the different departments.

4. Administration Duties

• Maintains a filing system and ensures that all important documents are promptly and correctly filed.

• Provides administrative support to the programme department when needed.

• Supervises and follows up the usage of office stationery, and ensures that stationery reports are made to the Logistics Department before ordering new stationery.

• Provide administrative support for the CMT.

5. Cashier duties:

• Producing and recording personal bills incurred by staff for all personal use, e.g., telephone bill; authorised private use of vehicles, etc; ensuring that Merlin is reimbursed in a timely fashion.

• Submission of weekly activity report, to the Finance Manager

 

 

QUALIFICATIONS AND EXPERIENCE REQUIRED

• Diploma in Accounting and related field with minimum of three years of work experience;

 

• Excellent command of written and spoken English;

 

• Flexible and hardworking;

 

• Experience and ability to work on computers;

 

• NGO experience is advantageous.

 

 

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

• Widely shares their personal vision for Save the Children, engages and motivates others

• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters

• Values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions

• Willing to take disciplined risks

 

Integrity:

• Honest, encourages openness and transparency