Administrative Assistant

የተባበሩት መንግስታት የህፃናት ፈንድ
መግለጫ

The United Nations Children’s Fund (UNICEF), the world’s leading organization working for the rights of children, is inviting applications for the above position.

Purpose of the post

Under the supervision of Chief of Supply & Logistics Section, the Administrative Assistant provides administrative services for Supply & Logistics Section.

Major Duties and Responsibilities of this post include:

  • Manage all the incoming and outgoing correspondences, documents of the S&L Section and provides requested supply documents;
  • Prepares, coordinates and process travel authorizations for travel and security clearance, make travel arrangements and ensure that the TAs are closed on time;
  • Draft budget for the Section, manage and report utilization of budget;  Prepare commitment documents in Vision and ensure that they are authorized, utilized and closed;
  • Coordinates the Contract Review Committee (CRC) meetings;
  • Payment Management - Receives & scrutinizes supplier/contractor’s invoices for completeness, compiles and attaches supportive documents;
  •  Classifies and codes documents relating to a number of subject - matter areas and maintains and updates individual requisition files with all required procurement documentation;
  • Generates various Supply Management Reports for CMT from Vision; Monitors the Indicators in the report;
  • Assist the section chief and supply & Logistics team as required.
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MINIMUM REQUIREMENTS:

Educational requirements: Completion of secondary education preferably supplemented with a university courses related to the work of the organization.

ተፈላጊ ችሎታ

Work Experience: A Minimum of five years of administrative or clerical work experience in UNICEF and/or other UN Agencies.

Language Proficiency: Fluency in English and knowledge in national and regional working languages has also an advantage.

ስራ ልምድ

Nationality:    Candidates should be NATIONALS of Ethiopia.

Competencies: Commitment, Diversity and Inclusion, Integrity, communication; working with people; drive for results; analyzing; learning and researching; planning and organizing; following instructions and procedures.

How to apply

 Applications must include motivation letter, an updated CV, and a completed UN Personal History Form (P-11) available for download on the same page.

Please DO NOT ATTACH COPIES OF TRANSCRIPTS, ACADEMIC DEGREES OR RECOMMENDATION LETTERS WITH THE APPLICATION. 

UNICEF and UN candidates must also include two recent Performance Evaluation Reports.

Only shortlisted candidates will be contacted.  Applications from qualified women are encouraged

You can download P11 form here

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