Purpose of the post

Under the supervision of Chief of Supply & Logistics Section, the Administrative Assistant provides administrative services for Supply & Logistics Section.

Major Duties and Responsibilities of this post include:

• Manage all the incoming and outgoing correspondences, documents of the S&L Section and provides requested supply documents;
• Prepares, coordinates and process travel authorizations for travel and security clearance, make travel arrangements and ensure that the TAs are closed on time;
• Draft budget for the Section, manage and report utilization of budget;  Prepare commitment documents in Vision and ensure that they are authorized, utilized and closed;
• Coordinates the Contract Review Committee (CRC) meetings;
• Payment Management - Receives & scrutinizes supplier/contractor’s invoices for completeness, compiles and attaches supportive documents;
•  Classifies and codes documents relating to a number of subject - matter areas and maintains and updates individual requisition files with all required procurement documentation;
• Generates various Supply Management Reports for CMT from Vision; Monitors the Indicators in the report;
• Assist the section chief and supply & Logistics team as required.

MINIMUM REQUIREMENTS:

Educational requirements: Completion of secondary education preferably supplemented with a university courses related to the work of the organization.

Work Experience: A Minimum of five years of administrative or clerical work experience in UNICEF and/or other UN Agencies.

Language Proficiency: Fluency in English and knowledge in national and regional working languages has also an advantage.

Nationality:    Candidates should be NATIONALS of Ethiopia.

Competencies: Commitment, Diversity and Inclusion, Integrity, communication; working with people; drive for results; analyzing; learning and researching; planning and organizing; following instructions and procedures.