UNOAU - United Nations Office to the African UnionVacancy Announcement Position: Intern - Administration, I- Duty Station: Addis Ababa- Closing Date: 19 September 2018Responsibilities- Under the direction of the Chief of Staff, the Intern’s responsibilities will involve the following:- Collect all reports, cables, papers, instruments, materials (‘the documents’) that are unattended in various bookshelves located in various sections of UNOAU;- Through the creation of different folders and files, categorize the documents in accordance with the UN classification (including type, importance, year, issuer etc.);- Work closely with all UNOAU Administrative Assistants to collect all relevant information and documents in their possession for their classification, scanning and archiving while ensuring that an operational, fully functional and sustainable mechanism is put in place;- Within the existing systems available in UNOAU and in close collaboration with UNOAU Field Technology Services (FTS), set up a mechanism to archive the soft copies of collected documents in a designated library and, subsequently, as electronic data;- Assist in maintaining records security controls, as directed;- Work with UNOAU FTS to be issued appropriate access rights during the folders creation and data transfer;- Proactively contribute suggestions and ideas to design and/or produce supporting materials to increase proper handling and safeguard of UNOAU documents; - Perform other duties as required.Special NoticeA completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include: • Degree Programme (What are you currently studying?)• Graduation Date (When will you graduate or when did you graduate from the programme?)• List the IT skills and programmes that you are proficient in. • List your top three areas of interest. • Explain why you are the best candidate for this specific internship. • Explain your interest in the United Nations Internship programme.• Provide us with your dates of availability for 2018/2019. In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references. Due to the high volume of applications received, ONLY pre-selected candidates will be contacted.

Bachelor's

Competencies
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently

Technological Awareness - Thorough knowledge of computers, printers, software and hardware and other related office and communications equipment; proficiency in various MS Office applications (Excel, Word,), and other IT applications.

Teamwork:
- Excellent interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Education
- To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:
• Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or (c) have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation;
• Be computer literate in standard software applications;
• Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience
The candidate should be computer literate in standard software applications (including Power point, Excel and Word). While applicants are not required to have any professional work experience to participate in the programme, experience with design software (Adobe In Design, Photoshop) will be desirable.

Languages
- English and French are the working languages of the United Nations Secretariat. For the internship position, fluency in English (both oral and written) is required. Knowledge of French is desirable.

0-1 year

• To apply please use the following link:https://careers.un.org/lbw/jobdetail.aspx?id=103385#utm_source=unjobs&utm_medium=more_info