Program Assistant at Addis Ababa by Ethiopian Agricultural Transformation Agency

Ethiopian Agricultural Transformation Agency
Position	Program Assistant
Posted Date	2019-10-04 00:00:00
Closing Date	2019-10-10
location	95
Jobs Identification Number
Salary
By Work Category	Full Time
By Job Category
By Career Level	Mid Career
Sex	Both
Quantity	1
Description	Ethiopian Agricultural Transformation Agency Vacancy AnnouncementPosition: Program Assistant- Term of Employment: One year with possibility of extension- Duty Station: Addis Ababa - Required Number: One- Salary & Benefits: Competitive- Application Deadline: October 10, 2019ESSENTIAL DUTIES:Specifically, the Program Assistant will report to the Senior Director of the Implementation Support Vertical and supports the Senior Director and programs under the vertical across a range of areas including:• Provide a wide variety of administrative support including complex calendar management, event planning, and other logistics,• Scheduling a high volume of appointments and meetings, managing complex calendars, and making travel arrangements for staff.• Assist in scheduling and planning for events, such as meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.• Compiling and processing expense reports, reimbursements, and check requests, accurately and timely.• Assist the Senior director in compiling reports and presentations.• Supporting the senior director and directors with external stakeholder management and coordination.• Support interactions with internal administrative functions such as Human Resource, Finance, Procurement and Logistics.• Support recruitment, hiring, and new staff on-boarding for the vertical coordination of external consultants working with the vertical.• Maintaining an organized system of tracking, monitoring, and prioritizing tasks and projects.• Create, update, and/or maintain organized files and records.• Acting as liaison for the vertical and its programs with internal and external partners, answering questions and routing requests appropriately.• Ensuring the vertical is aligned and path-forward is established through effective tracking and distribution of key issues discussed in meetings.• Working proactively and taking initiative to support the varying needs of the vertical.
Educational Requirements	Bachelor's
Desired Skills	REQUIRED QUALIFICATIONS: • Minimum Bachelor’s Degree in Management, Business administration, Social Science or other relevant fields. • Minimum of 2 years’ experience in a similar role in a corporate or development agency setting. • Specific experience supporting program, project and team coordination and management. • Experience with managing external consultants or providers of research and analytical services preferred. • Experience with human resources activities such as recruiting, coordinating training and development activities also preferred. • Demonstrated proficiency with Ms-office is required – most importantly, very good skills in Excel and PowerPoint are required. • Ability to thrive in a fast-moving environment, with an emphasis on high performance, teamwork, accountability and results. • Excellent oral and written communication skills, with highly collaborative working style. • Strong set of personal values including integrity, honesty and desire to be of service. • Fluency in English and Amharic.
Experience Requirements	1-3 years
How to apply	• We invite all candidates meeting the required qualifications to send (i) a cover letter and (ii) CV (maximum 3 pages) at http://apply.ata.gov.et• Also, please DO NOT submit scans of certificates with your application form.• Women are highly encouraged to apply.• Only short listed candidates will be contacted.